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Administrative Assistant (Secretary 2)

Date: Jan 4, 2021

Location: HALIFAX, NS, CA, B3J 2A8

Company: The Government of Nova Scotia



Competition # : 28493 

Department: Health and Wellness

Location: HALIFAX

Type of Employment: Temporary

Union Status: NSGEU - NSPG 

Closing Date: 1/18/2021​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us


The Department of Health and Wellness offers opportunities to grow and advance in a dynamic sector that touches the lives of all Nova Scotians.  Along with our partners, including the Nova Scotia Health Authority and the IWK Health Centre, we’re committed to continually improving our health care system. With a focus on collaborative primary health care, continuing care, improved supports for mental health and addictions, digital health, capital infrastructure, and more, the department is thinking differently about how to plan, fund, legislate and monitor to improve access and service delivery. To do this, we need leaders at all levels of the organization who embrace a challenge and believe in their ability to make a difference.


About Our Opportunity


Providing administrative support to the Director, Manager, and program staff of the Heath Workforce team, you will ensure the effective management, coordination and efficient operation of the office. You will work in a highly collaborative environment and will carry out the day-to-day administrative functions with minimal direction. You will act as the liaison for staff, other government departments (federal, provincial, and territorial) as well as external stakeholders in a highly confidential environment.


Primary Accountabilities


This position will also:


  • manage the Manager’s and other team member’s electronic calendars,
  • prepare reports, briefing materials, and presentations,
  • arrange meetings, events and teleconferences,
  • prepare agendas and minutes,
  • maintain filing and retrieval systems,
  • process invoices for payment, travel requests, and expense claims.


Qualifications and Experience


This role requires the successful completion of a one-year secretarial course from a recognized program plus three years of related experience; an acceptable equivalent of education and experience may be accepted.


As the successful candidate, you will possess advanced skills in MS Office Products, including MS Outlook, Word, Excel and PowerPoint.  You will have experience with meeting preparations, filing, minute taking, preparation of reports, and processing invoices for payment as well as excellent typing, proofreading and grammatical skills. This position will require excellent judgment and an ability to balance multiple priorities under tight deadlines with a strong eye for attention to detail to ensure accuracy. Strong interpersonal, communication and administration skills are essential as is confidentiality and the ability to work in a team environment.




Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.



Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as  Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria. 


Additional Information


Please note, this is a temporary position with an expected end date of April 1, 2021 (with a potential for extension).


What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
  • Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
  • Mentorship through iNSpire: a new formal, interdepartmental mentorship program that connects employees so they can gain knowledge and experience to support their career development
  • Countless career paths for Nova Scotians
  • Department specific flexible working schedules



Pay Grade:  CL 18  

Salary Range:  $1,571.23 - $1,758.00 Bi-Weekly


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:



 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to