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Archival Assistant (Historical/Archival/Cultural Officer 1)



Competition # : 34132 

Department: Commun,Culture,Tour & Heritage

Location: HALIFAX

Type of Employment: Term

Union Status: NSGEU - NSPG 

Closing Date: 1/26/2022​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us


The Department of Communities, Culture, Tourism and Heritage supports communities across the province to be welcoming, inclusive and accessible, providing a great quality of life for Nova Scotians and a memorable experience for visitors. We value the collective diversity of our heritage and our people and believe in the transformative nature of culture to help create healthy, active, growing communities.


Tourism Nova Scotia, a division of CCTH, is focused on attracting visitors to the province and maximizing the value of tourism to Nova Scotia’s economy through experience and sector development, business coaching, marketing and visitor servicing.

About Our Opportunity


As the Archival Assistant with Nova Scotia Archives, you will provide professional assistance in the development and delivery of core archival functions, services and projects. Following established archival procedures, standards, and best practices, you will undertake front-line assistance to researchers, facilitate retrieval and re-shelving of holdings, accession and maintain physical control of government and private-sector archival records, and implement final disposition of government records. You will also assist in the arrangement, description and preventive conservation of archival records by reviewing, organizing and appropriately rehousing unprocessed material, preparing file lists for data entry, recording key preservation assessment information, and updating institutional databases as required.


This position works under the supervision of the Manager, Nova Scotia Archives.

Primary Accountabilities


As part of the Public Services team you will provide frontline assistance to researchers both onsite and online. 


  • The Archival Assistant provides professional assistance in the development and delivery of core archival functions including public services. 
  • Your work will contribute to the preservation and accessibility of the holdings, and project work in collaboration with other members of our staff.

Qualifications and Experience


Successful completion of a Bachelor's Degree, plus 1 year of experience working in an archival or information management environment. Formal training in archival theory and practice and knowledge of Nova Scotia history, would be considered an asset.


The successful candidate will have sound knowledge of archival arrangement and preservation. The incumbent must have excellent organizational skills, internet skills, computer skills (specifically Microsoft Access and Excel), as well as communication skills (verbal and written). The successful candidate must have the ability to work well with others in a team environment, and knowledge of care­ and-handling best practices for archival materials. The incumbent must be able to lift up to 17 kg (35 lbs).


Proficiency in spoken French would be considered an asset.


We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.



An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.



Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as  Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

Working Conditions


  • Work is completed primarily in an office environment and on the Archives’ public Reference Floor. 
  • Some evening and weekend work may be required.
  • Occasional lifting and use of ladders is required for accessing materials in archival storage areas.  

Additional Information


This is a re-post of competition 33961, with an update of the correct pay classification.  Those that have applied your application has been forwarded into the new competition, no need to reapply. 


This is a Term employment opportunity with an anticipated end date of November 10, 2022. The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.


On October 6, 2021 the Government of Nova Scotia announced full vaccination will be a condition of employment for new staff being hired. View the news release here.

What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless Career Paths.
  • Department Specific Flexible working schedules.


Pay Grade:  PR 06  

Salary Range:  $1,805.02 - $2,213.41 Bi-Weekly


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:



 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to