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Justice Officer 3 (Clerk 5, Judicial Assistant)

Date: Feb 11, 2019

Location: HALIFAX, NS, CA, B3K 5R5

Company: The Government of Nova Scotia



Apply By: 2/25/2019  




Justice Officer 3 (Clerk 5, Judicial Assistant), Permanent, HALIFAX 


Competition # 18036  



About Us


The Court Services Division of the Nova Scotia Department of Justice is dedicated to excellent service and the provision of fair and accessible administration of justice.


The Division provides administrative support to the courts listed: Nova Scotia Court of Appeal, Supreme Court of Nova Scotia (including Family Division), Provincial Court, Family Court, Small Claims Court, Probate Court and Bankruptcy Court. The courts act independently from the government to address individual cases.


About Our Opportunity


The Justice Officer 3 coordinates and manages court hearings held in all levels of Court and provides confidential secretarial, administrative and organizational support to the Judiciary.  The successful candidate will act in the role of the clerk of the Court in all courts, including jury sitting and performs judicial and quasi-judicial duties as a Justice of the Peace.


As a Justice Officer 3, you will be required to perform duties in Court Administration.  With the Judge’s direction, you will draft and prepare complex orders arising from court hearings, along with reviewing and applying relevant acts, statutes, policies and procedures to all court documentation.  Duties include recording and transcribing all court proceedings by means of electronic recording equipment.


Some travel and overtime may be required. 


About You


You have two years post-secondary education in a related discipline plus five years relevant experience in a legal environment; an acceptable equivalent combination of training and experience with exposure to the justice system will be acceptable.


You will have experience and competency in typing, transcribing and other standard computer applications.  You will also possess excellent proofreading, spelling and grammar skills.  You as the Clerk must have superior organizational abilities, be detail-oriented, have strong prioritization skills and the ability to combine speed and accuracy with attention to detail for a variety of tasks while under pressure to meet tight deadlines.  You must be able to work independently and as part of a team.


As the Justice Officer 3, you must be fair and impartial to all clients and complete all duties with a high degree of confidentiality, sensitivity, discretion and tact.  You possess excellent interpersonal, assessment and communication skills that are essential to deal with difficult people in complex and stressful situations.


As the successful candidate, you will demonstrate understanding and knowledge of the Rules and Statutes that govern the courts as well as a sound working knowledge of legal documents, forms, court procedures and legal terminology.  You will also demonstrate a high level of initiative and problem-solving abilities and readily accept responsibilities.


Legal research skills and oral and written skills in English and French would be considered assets.


We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.


Other Considerations


A test will be administered as part of the screening and selection process. 


This position will require an enhanced level of security screening for external applicants.


Candidates may be required to obtain training in Firearms Safety in relation to handling evidence and/or may be required to successfully complete the Nova Scotia Certified Transcribers qualification.



Pay Grade:  CL 24  


Salary Range:  $1,918.00 - $2,089.00 Bi-Weekly


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU).


If applying from outside a government office, employees must apply correctly via this link:



Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.  


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates.


Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Aboriginal People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of the equity groups, you are encouraged to self-identify on your electronic application.


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer.


We thank all applicants for their interest, however, only those selected for an interview will be contacted.  For questions or concerns, please contact


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