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Project Coordinator (Program Admin. Officer 3)



Competition # : 33992 

Department: Service Nova Scotia and Internal Services

Location: HALIFAX

Type of Employment: Term

Union Status: NSGEU - NSPG 

Closing Date: 1/19/2022​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us


Procurement is a branch of Service Nova Scotia and Internal Services (SNS-IS). Our staff provide knowledge and expertise to our clients as they seek unique, creative, sustainable procurement solutions for complex business needs. We oversee the Nova Scotia Sustainable Procurement Policy and manage the high value procurement process for government departments, the Nova Scotia Health Authority and the IWK.


We guide agencies, boards, and commissions as well as the greater public sector including municipalities, academic institutions, and schools in their procurement efforts.


We provide outreach and education to our supplier community encouraging them to become part of the public procurement equation. We also deliver sustainable procurement education to our internal client department as well as those in the MASH sector.


Click here for more information about Procurement.  


About Our Opportunity


Are you self-motivated, a team player, passionate about project management, innovation, and operational improvement? Do you love challenging work and interacting with a variety of stakeholders? If so, here is an opportunity to reveal your experience, knowledge, and skills.


Procurement is looking for a Project Coordinator to lead and oversee all aspects of project management activities on a tactical level for the development and delivery of a Supplier Performance Management initiative. 


This position reports to the Manager, Policy, Process and Risk in the Corporate Strategy division.

Primary Accountabilities


-Delivers and provides direction and/or development of tactical project plans working within an established project management strategy.


-Identifies shortcomings and suggests improvements to existing processes, systems, and procedures. 


-Promotes the value of the project throughout the stakeholder community.

-Ensures elements of a change management are woven into project plans and key project communications

-Delivers on the established outcomes by managing day-to-day relationships with internal and external stakeholders

-Develops and/or delivers a plan for aspects of communications with guidance from senior colleagues. This includes ongoing monitoring and reporting of project activities.

-Delivers outcomes by supervising others and monitoring the project team to facilitate project objectives and ensures that appropriate project management methodologies and best practice are followed.


May perform other related duties as assigned.

Qualifications and Experience


You will have a bachelor’s degree in a related area plus five (5) years of related experience, or an equivalent combination of training and experience. A Master’s degree would be considered an asset.

In addition, to be successful as a Coordinator, you will have:
•    proven experience in leading, developing and delivery of a project and/or projects.
•    demonstrated experience with supplier performance management 
•    demonstrated experience with contract management 
•    demonstrated ability to work cooperatively and build support with diverse groups and individuals to complete projects.
•    demonstrated experience prioritizing high levels of work under tight timelines
•    demonstrated experience in process improvement
•    strong interpersonal skills
•    experience creating reporting methods and tracking data
•    excellent organization skills and exercise sound judgement under pressure
•    excellent writing skills for items including communication, presentations, or reports
•    demonstrated proficiency in Microsoft Word, Outlook, PowerPoint, Teams, and Excel
•    thorough understanding of change management principles.
•    a passion for continuous improvement


The following will be considered assets:
•    PMP Designation
•    Experience in public procurement

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.



An equivalent combination of training, education and experience will be considered.


Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.




Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as  Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria. 


Working Conditions


  • Flexible work arrangements.
  • Regularly reads and interprets multiple sources of information, regular requirement to type, read and work on a computer.
  • May experience pressure with deadlines and need for accuracy.
  • A position that comes with significant responsibility and opportunity to make an impact
  • A close-knit, collaborative team and an engaging workplace where our employees feel valued, respected, connected, and tuned in.


Additional Information


On October 6, 2021 the Government of Nova Scotia announced full vaccination will be a condition of employment for new staff being hired. View News Release


This is a TERM employment opportunity with anticipated end date of January 31, 2023.  The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.


Due to social distancing requirements implemented in response to COVID-19, ability to work remotely will be required when beginning in this position and may continue for the length of the term.


What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
  • Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
  • Countless career paths
  • Department specific flexible working schedules



Pay Grade:  PR 13  

Salary Range:  $2,396.86 - $2,913.59 Bi-Weekly


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:



 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to