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Legal Assistant (Secretary 2)

Date: Nov 28, 2018

Location: KENTVILLE, NS, CA, B4N 2E3

Company: The Government of Nova Scotia



Apply By: 12/12/2018  


Public Prosecution Service 


Legal Assistant (Secretary 2), Term, KENTVILLE 


Competition # 17554  



About Us


The Nova Scotia Public Prosecution Service prosecutes charges laid under the Criminal Code and under Nova Scotia statutes such as the Occupational Health and Safety Act.


Cases are handled by lawyers called Crown Attorneys. About 80 Crown Attorneys across the province handle about 40,000 cases each year in Nova Scotia.


About the Opportunity


The Legal Assistant provides legal assistance, case management, file management and secretarial and administrative support for Crown Attorneys of the Public Prosecution Service. The incumbent requires strong secretarial and administrative skills, an understanding of the prosecution process and court proceedings, knowledge of legal terminology and specialized procedures pertaining to criminal law, and works in a team environment.



Duties include, but are not limited to creating, tracking and managing all Public Prosecution Service criminal and administrative files and all document preparation for trial and Appellate operations of the Public Prosecution Service.  In the trial process, the incumbent prepares legal documents including affidavits, subpoenas and orders, briefs, factums and memoranda, while ensuring that the highest PPS and Court standards of accuracy and completeness are met in a highly confidential office setting. 



The Legal Assistant responds to requests from all levels of government, private law firms and the general public for information and assistance and acts as a referral source for victims of crime to Victim Services agencies.


About You


To be successful in this role you will have a certificate or diploma from a Legal Assistant/Paralegal program, and 3 years’ experience working as an administrative assistant in a legal practice is required.  An acceptable combination of education/training and experience will be considered.


Demonstrated experience in an automated environment using Microsoft Word, Outlook or similar transferrable programs is required. Your proficient and accurate transcription skills (handwritten or dicta methods), as well as strong typing skills.  


As the ideal candidate you will have strong attention to detail, prioritization and organizational skills with the ability to combine speed and accuracy while under pressure to meet deadlines.  You are able to deal effectively in a multifaceted and sometimes stressful environment (often in confrontational and sensitive situations) while ensuring confidentiality.


The following are considered assets in this position:

  • Exposure to the justice system and government services
  • Experience with JEIN and PICS
  • Working knowledge of the STAR/STOR central file management system or other filing systems
  • Understanding of the prosecutions process, court proceedings and legal terminology
  • Experience working with legal documents and forms


We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.



Pay Grade:  CL 21  


Salary Range:  $1,644.00 - $1,833.00 Bi-Weekly


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU).


If applying from outside a government office, employees must apply correctly via this link:



Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.  


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates.


Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Aboriginal People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of the equity groups, you are encouraged to self-identify on your electronic application.


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer.


We thank all applicants for their interest, however, only those selected for an interview will be contacted.  For questions or concerns, please contact


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