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Clerk 3



Competition # : 32028 

Department: Transportation and Active Transit


Type of Employment: Term

Union Status: NSGEU - NSPG 

Closing Date: 7/28/2021​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us


Building and maintaining our provincial infrastructure is no small job.


The Department of Transportation and Active Transit designs, constructs and maintains provincial highways, public buildings, bridges and other related infrastructure.


With a mandate to provide the safe and efficient movement of people and goods, the maintenance and upkeep of our 23,000 kilometers of roads and highways and 4,100 bridges is paramount to our core responsibilities.


About Our Opportunity


Reporting to the Financial Services Officer 2, the Clerk is responsible for processing a broad range of accounting and payroll documents while ensuring they are accurate and completed within deadlines.


Primary Accountabilities


The Clerk 3’s primary role is the verification and accurate entry of payroll on a biweekly basis.  This includes keying payroll into SAP, verifying time entry reports and completing all associated documentation while ensuring that all payments are in accordance with the CUPE Collective Agreement and Departmental guidelines.  In addition, this position processes invoices, journal entries, inventory usage, travel expense reports, and other financial documents/transactions, while ensuring proper documentation and signing authority are assigned in accordance with Departmental guidelines.  As a member of the Area office clerical team, the Clerk provides back-up to the Secretary, and must be familiar with office practices and TIR Programs and Departmental Policies for efficient and professional customer service delivery.


Qualifications and Experience


You have four (4) years of related experience including payroll experience, or an equivalent combination of training and experience may be acceptable.


Must have experience working with confidential financial and personnel related information; discretion is required in dealing with this information.


Excellent computer skills are required, including a proficiency with MS Outlook, Microsoft Excel, Microsoft Word, and accounting software applications.


Must be able to use full functionality of office equipment and technology and have a broad knowledge of office practices and procedures.


The incumbent must be able to work independently with minimal supervision while utilizing sound judgement.


Exceptional organization and time management skills are required for prioritization and effective management of multiple projects and high volume of tasks to meet strict deadlines.  Strong communication skills are essential.


You must have a sound working knowledge of accounting and payroll principles.  A diploma/certificate in Accounting would be considered an asset.


Knowledge of Departmental programs and policies and the CUPE Collective Agreement, familiarity with the terminology used in an Engineering environment, SAP experience, and French language knowledge are assets.




Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.




Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.


Working Conditions


  • Normal work week is 35 hours/week, 7 hours/day.
  • May be required to work overtime on occasion.
  • Typically located in a comfortable office environment.
  • Much of the time is spent in a comfortable position with frequent opportunity to move about.
  • Regularly reads and interprets multiple sources of information, regular requirement to type, read and work on a computer.
  • May experience pressure with deadlines and need for accuracy.


Additional Information


This opportunity is for a term position with an approximate end date of July 7, 2022.


What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless Career Paths for Nova Scotians.



Pay Grade:  CL 18  

Salary Range:  $1,579.09 - $1,766.79 Bi-Weekly


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:



 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to