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Administrative Assistant (Clerk 3) -Animal Health Lab



Competition # : 33521 

Department: Agriculture

Location: BIBLE HILL

Type of Employment: Permanent

Union Status: NSGEU - NSPG 

Closing Date: 12/8/2021​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us

At the Department of Agriculture, our vision is to create a Nova Scotia agriculture and agri-food industry that is diversified, market-focused and profitable. We work to support the development of competitive, sustainable and profitable agriculture and agri-business industries that contribute to the economic, environmental and social prosperity of Nova Scotia.  

About Our Opportunity

As an Administrative Assistant within the Agriculture & Food Operations branch of the Department of Agriculture, you will support the Manager and staff of the Animal Health Section of the branch.  You will be integral to the overall effectiveness of the Section in the delivery of timely, professional client service in a division focused on the delivery of programs and services aimed at helping the agricultural industry in Nova Scotia grow and contribute to the economy.

Primary Accountabilities

Within this role, you can expect to provide a wide range of administrative, coordination and logistical support services including:


  • Front reception and sample receiving
  • Data entry and verification of lab data into a Laboratory Information Management System
  • Collation and preparation of data summaries
  • Handling of payments
  • Recording, verification and processing of financial documents/transactions
  • Maintaining inventory
  • Distribution of inter-office mail
  • Establishing and maintaining a comprehensive records management system 


You will also work closely with another administrative assistant and staff to ensure effective client service is provided to the clients of the Animal Health Lab.

Qualifications and Experience

As the successful candidate, you will have 4 years related experience; or an equivalent combination of education and experience. This position will require you to be proficient in computer application skills including word processing, spreadsheets, and data processing. Knowledge of budgeting, procurement practices, records management systems, financial activities and processes is essential. 


As the successful candidate, you will also possess strong organizational, administrative and prioritization skills and be able to work independently with limited supervision and harmoniously as a team member in a busy, collaborative, client-centered environment.  You will have well-developed interpersonal and communication skills to effectively and tactfully respond to inquiries and to interact effectively with staff, clients, government officials and other stakeholders.  Diplomacy, discretion and confidentiality are critical.


Knowledge and experience in government procedures, systems and processes such as procurement, STAR/STOR, ICTS Service desk, financial services, SAP systems, ARI fleet management, safety policies, etc. is considered an asset.


Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.


Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as  Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria. 

Working Conditions

Please note, this position will require you to work in an office with strong odors and exposure to biological materials/liquids/tissues.

Additional Information


On October 6, 2021 the Government of Nova Scotia announced full vaccination will be a condition of employment for new staff being hired. View the news release here.


What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless career paths. 
  • Department Specific Flexible working schedules.


Pay Grade:  CL 18  

Salary Range:  $1,579.09 - $1,766.79 Bi-Weekly


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:



 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to