Administrative Coordinator (Secretary 2)
Competition # : 46827
Department: Agriculture
Location: BIBLE HILL
Type of Employment: Permanent
Union Status: NSGEU - NSPG
Closing Date: 05-Sep-25 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
At the Department of Agriculture, our vision is to create a Nova Scotia agriculture and agri-food industry that is diversified, market-focused and profitable. We work to support the development of competitive, sustainable and profitable agriculture and agri-business industries that contribute to the economic, environmental and social prosperity of Nova Scotia.
About Our Opportunity
Reporting to the Director of Policy and Planning the Administrative Coordinator supports the effectiveness and efficiency of three Divisions: Policy and Planning, Engagement, Equity and Belonging, and Corporate Services. The three divisions will rely on your ability to multitask and manage changing priorities on tight deadlines to keep our teams on track.
Primary Accountabilities
This position is responsible for tracking correspondence and internal approval documents, supporting the departmental agreements development process, developing correspondence, organizing information, processing appointments to Agencies Boards and Commissions and supporting records management. Other administrative functions include processing departmental mail, and tracking and monitoring of invoices, supplies, and related purchases.
.
Qualifications and Experience
Successful completion of a business/secretarial program plus three years of comparable experience. An acceptable equivalent combination of training and experience will be considered.
This position is for you if:
- You are detail-oriented, organized and proficient in proof reading.
- You are focused on providing excellent client service.
- You have exceptional communication skills, both verbally and in writing.
- You are self-motivated and effective at working independently.
- You work effectively in collaboration with colleagues on completing team tasks.
- You have strong multi-tasking ability, time management skills, and the ability to prioritize in an ever-changing environment.
- You have proven computer skills including using Microsoft Office 365 (Word, Excel, PowerPoint, SharePoint, etc.).
Records management experience would be considered an asset.
Equivalency
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.
What We Offer
- Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
- Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
- Countless career paths
- Department specific flexible working schedules
Pay Grade: CL 18
Salary Range: $1,684.00 - $1,884.17 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.
