Engineering Aide (Clerk 4) (Bible Hill)

About Us

Building and maintaining our provincial highway infrastructure is no small job.

The Department of Public Works supports Nova Scotia’s 23,000 kilometers of roads and highways and 4,100 bridges. Our Highway Programs construction division, Northern District, has a challenging and exciting opportunity available for a clerical Engineering Aide.

This is an opportunity to work alongside our professional team of engineers, surveyors, clerical and site staff who administer all phases of contracted construction work for highway and bridge improvements.

About Our Opportunity

The Construction Manager Engineering Aide (CMEA) provides administrative and financial process support to the Construction Manager and construction staff in Cumberland, Colchester, and Pictou Area Offices, ensuring effective administration and accountability of the annual Highway Improvement Plan. The CMEA also works closely with clerical staff from the tendering and financial divisions of Public Works, and financial staff from the Department of Finance, to process payments and contract documents in accordance with provincial government policies and contract requirements.

Primary Accountabilities

The CMEA supports the organization and daily operations of the District construction office by carrying out administrative and financial process requirements and maintaining contract documents in compliance with applicable policies and procedures. Key responsibilities include compiling, reviewing, verifying, processing and filing documents, coordinating required approvals, processing invoices and contract payments, journal vouchers, cheque requisitions, procurement processes, and other related tasks. The role involves extensive use of SAP S/4Hana (various modules) and similar systems for project organization and cost tracking, queries and analysis, reporting, procurement, payroll, and financial processing.

The CMEA monitors project and administrative cost centres, ensuring costs are allocated and accrued appropriately, facilitates adjustments and recommends process improvements when required. They coordinate and track the flow of correspondence between staff, offices, and contractors, and help to investigate and resolve issues that arise. The position also assists with onboarding new employees and provides training and technical/process support to other Engineering Aides, assisting them with payroll processing and contract administration functions when required.

Qualifications and Experience

High school diploma with five (5) years of related experience in bookkeeping, accounting, or a related discipline is required. An equivalent combination of relevant education, training, and experience will be considered.

The following qualifications are required:

• Attention to detail and mathematical aptitude
• Proficiency in general accounting, accounts payable, and office administration
• Computer proficiency, including the use of spreadsheets, word processing, email, accounting and information processing systems
• Excellent organizational and professional communication skills
• Ability to prioritize workload, meet deadlines, and maintain complete, accurate records

The following qualifications are considered assets:

• SAP experience
• Diploma or completed courses in accounting or bookkeeping
• Experience with contract documents

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of relevant training and experience will be considered. Related equivalencies include, but are not limited to:

• A completed related bachelor’s degree and one (1) year of experience
• A completed related diploma and three (3) years of experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

• Typically located in a comfortable office environment
• Normal work week is 40 hours/week, 8 hours/day (08:00 to 16:30 Monday to Friday)
• Occasional travel for training and meetings
• May be required to work overtime on occasion
• Much of the time is spent in a comfortable position with frequent opportunity to move about
• Regularly reads and interprets multiple sources of information, regular requirement to type, read and work on a computer

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless career paths.