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Administrative Assistant (Secretary 2)

Date: Dec 5, 2018

Location: BURNSIDE, NS, CA, B3B 1C2

Company: The Government of Nova Scotia



Apply By: 12/19/2018  


Office of Service Nova Scotia 


Administrative Assistant (Secretary 2), Temporary, BURNSIDE 


Competition # 17572  



About Us


Putting yourself in the shoes of customers, understanding their needs and creating a good first impression are important elements in delivering excellent customer service. We all know the power of first impressions. How people perceive us during the first few seconds of an encounter has a major influence on whether they will trust us, or want to do business with us. To create a positive first impression, we need to provide our clients with an exceptional interaction.


At Service Nova Scotia, we touch every citizen, business and municipality in Nova Scotia. We conduct over five million client interactions each year through the various programs and services we deliver on behalf of government. We constantly strive towards making our programs and services more responsive to the needs and expectations of Nova Scotians.


Do you genuinely care about providing effective administrative support to Senior Management? Do you have strong commmunication and interpersonal skills, and do you take pride in exercising discretion, tact and diplomacy in your work? If you have answered yes to these questions, we would love to hear from you.


About Our Opportunity


Reporting to the Manager, Compliance and Investigations, you will provide administrative and office management support to the department. You will receive enquiries from senior department staff, representatives from provincial government departments, and the public. In addition, you will:


  • assess and assign priority to mail and email, re-directing and/or answering enquiries as appropriate;
  • develop and prepare professional presentations, correspondence, and reports on behalf of the Manager;
  • coordinate and manage the Manager's electronic calendar, including arranging meetings, and booking travel;
  • manage records including agreements, vendor requests, etc.;
  • prepare minutes, agendas, and provide general administrative support to various committees; and
  • track project progress relative to divisional initiatives.


About You


As the ideal candidate, you have completed a 1 year business course, and possess three years of relevant administrative experience. An equivalent combination of training and experience may be considered. Working under limited supervision, you possess excellent grammar, editing and administrative skills. You have demonstrated proficiency in MS Word, PowerPoint, Excel, Outlook, and web-based software. In addition, you are detail-oriented, resourceful, organized, and are effective at meeting deadlines. In your work, you exercise discretion, tact and diplomacy and maintain confidentiality. Bilingualism (English and French) would be viewed as an asset.


We will access the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview (s), and reference checks.



Pay Grade:  CL 18  


Salary Range:  $1,510.00 - $1,689.00 Bi-Weekly


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU).


If applying from outside a government office, employees must apply correctly via this link:



Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.  


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates.


Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Aboriginal People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of the equity groups, you are encouraged to self-identify on your electronic application.


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer.


We thank all applicants for their interest, however, only those selected for an interview will be contacted.  For questions or concerns, please contact


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