Share this Job

Records/Canteen Clerk (Clerk 2)



Competition # : 37749 

Department: Justice


Type of Employment: Term

Union Status: NSGEU - NSPG 

Closing Date: 2/3/2023​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us


The Correctional Services division of the Department of Justice is responsible for the administration and operation of community and custody-based programs and services for incarcerated adults and youth. Within the Correctional Services core business area there are two programs: Community Corrections and correctional facilities. Each of these program areas is broken down into closely related activities that have a specific impact on the program's target group.

About Our Opportunity


As the Records/Canteen Clerk (Clerk 2), you will report to the Coordinator of Administrative Services and are responsible for assisting in the maintenance and control of the central repository of facility files and related records in accordance with the STAR/STOR system. You are also responsible for the provision of canteen services within the facility to the incarcerated population.

Primary Accountabilities


  • Create new files; collect, pre-sort, and file all departmental records.
  • Maintain spreadsheets.
  • Scan and upload documents. 
  • Maintain counter service for files and answer telephone enquiries.
  • Perform sign-out function for files being accessed by authorized facility personnel.
  • Transfer records (from active to inactive) to the Central Registry in accordance with approved retention schedules and appropriate divisional policies. 
  • Complete boxing of files and create and maintain shelf lists. 
  • Perform searches for materials, upon request.
  • Verify information and account information for individuals in custody.
  • Generate accounting reports, as necessary.
  • Ensure the maintenance and control of the filing system (administrative and custodial files).
  • Retrieve information from files and complete daily filing of documents. 
  • Photocopy as required.
  • Implement requisitions: review, record, and process documents daily.
  • Responsible for the effective operation of the Canteen services for individuals in custody. This includes managing stock level, inputting sales and packing of canteen orders.

Qualifications and Experience

To be considered for this opportunity, you must hold three (3) years of related administrative/clerical experience. An equivalent combination of training and experience may be acceptable.


You have proficient keyboarding skills and a sound knowledge of general office procedures and computer programs, including MS Office, MS Word, Excel, and Outlook. You have some experience with file and/or records management.


You are self-motivated, can work with minimal supervision and maintain the highest level of confidentiality, while working with sensitive, private information/records. You exercise tact and diplomacy and have good organizational and communication skills.


We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.



Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.



Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

Working Conditions


  • This position is Monday to Friday, working hours regular office hours, however  the candidate may sometime require to work overtime or after hours.
  • High level of accuracy and attention to detail is required.
  • May require occasional lifting up to 50 lbs.

Additional Information


This is a Term opportunity based in Dartmouth at the Central Nova Scotia Correctional Facility (CNSCF) with an anticipated end date of Feb 16, 2024. The status (term/temporary) will depend on the start date of the candidate and the overall duration of the assignment, in accordance with the collective agreement.


The facility is a 24-hour operation and is a non-smoking/tobacco-free environment.


Employment is contingent on successful completion of appropriate background checks, which include a vulnerable sector check with fingerprints and employment references. 


In accordance with the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings full vaccination is a condition of employment for this opportunity.

What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
  • Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
  • Countless career paths
  • Department specific flexible working schedules


Pay Grade:  CL 13  

Salary Range:  $1,450.14 - $1,578.47 Bi-Weekly


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:



 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to