Procurement, Payroll, & Accounting Clerk (Clerk 4) (Miller Lake)

About Us

Building and maintaining our provincial infrastructure is no small job.

The Fleet Services Division of the Department of Public Works supports the backbone of our provincial highway infrastructure. We are located at Miller Lake, the Central Fleet Services hub of the province. The team at Miller Lake is pivotal in ensuring the equipment used to maintain, repair, and build Nova Scotia’s 23,000 kilometers of roads and highways, and 4,100 bridges, is always safe and ready to go.

Our office has an opportunity available for a Payroll, Accounting & Procurement Clerk. You are one of our key team players who supports the overall efficiency of our operations.

About Our Opportunity

As the Clerk, you will provide a combination of Payroll, Financial, Clerical, Administrative, Procurement, and Customer Service support to the Miller Lake Mechanical Branch.

You will serve as a Lead for Clerk 3 Accounts Payable & Payroll Clerks at Miller Lake providing informal training, and mentorship in their day-to-day work. You will aid the Financial Services Officer & Financial Coordinator in areas including, but not limited to, fleet financial reporting and analysis, process improvements related to SAP, procurement and policy compliance, and periodic preparation of materials for submission to the Office of the Auditor General.

We need your superb organizational skills, along with your excellent attention to detail, to ensure accurate data entry and inventory usage, which impacts financial reporting and job costing. Your customer service abilities will also be utilized when dealing with internal and external clients either in person or on the phone.

Primary Accountabilities

You will verify and process vendor invoices for payment, ensuring required procurement documentation is provided, and the transactions are accurately coded, as well as prepare third party invoices to recover various costs to the department.

You will complete payroll transactions such as recording and processing working hours, absences, additional payments, and Records of Employment, ensuring compliance with the collective agreement, labour standards and taxation requirements. The Clerk also maintains and monitors employee information through updates to personal data.

You will record work crew daily accomplishment measures, equipment utilization, and the usage and transfer of materials. The Clerk may also participate in inventory counts.

Qualifications and Experience

You must have five (5) years of experience in procurement, payroll, employee compensation and benefits, timekeeping, and verifying final payments, along with general office practices and procedures. An equivalent combination of training and experience will be considered. Related coursework or experience in bookkeeping or accounting is desirable.

You are experienced in working with confidential financial and personnel-related information. Daily, you exercise a high degree of confidentiality when dealing with this information. You must have a working knowledge of accounting and payroll principles. You are proficient in spreadsheet software and creation (Excel), word processing (Word), databases, and email applications (Outlook). Experience using ScanSnap or similar scanner software and uploading documents to FileNet preferred. In addition, you are confident in the use of current office equipment and technology.

Experience with SAP and S4Hana is desirable. Knowledge of the CUPE Collective Agreement, and STAR/STOR, is considered an asset. Knowledge of Fleet Equipment terminology and functions as they relate to Highway Operations is also considered an asset, along with knowledge of, and familiarity with, various Nova Scotia Government Policies.

You are a self-motivated individual who works both independently with minimal supervision and participates fully as an effective team player. You are accurate in your work and have well developed time management and organizational skills to meet established deadlines and priorities. You possess problem solving abilities and analyze and present information in a clear, concise manner. Your exceptional interpersonal and communication skills will assist you when liaising with staff and responding to staff and vendor inquiries both verbally and in writing. You consistently maintain a professional and courteous disposition and hold a high standard for client and customer service.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of relevant training and experience will be considered. Related equivalencies include:

• A completed related bachelor’s degree and one (1) year of experience
• A completed related diploma and three (3) years of experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day. This is an in-office position.
• May be required to work overtime on occasion.
• Typically located in a comfortable office environment.
• Much of the time is spent in a comfortable position with frequent opportunities to move about.
• Regularly reads and interprets multiple sources of information, regular requirement to type, read and work on a computer.
• May experience pressure with deadlines and need for accuracy.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless career paths.