Administration & Coordination Officer

Equity Statement

 At the Office of L’nu Affairs we celebrate a supportive culture of diversity, inclusion, and belonging. 
 

We work hard to create an environment where different perspectives and experiences are respected and valued. 

We encourage applications from those that equally value diversity

About Us

The Office of L’nu Affairs is responsible for coordinating Nova Scotia's approach to Indigenous issues. The Office leads negotiations related to Aboriginal and Treaty rights with the Mi'kmaq of Nova Scotia and the Federal Government, coordinates and facilitates consultation between the Provincial Government and the Mi'kmaq of Nova Scotia, provides strategic policy advice to government on provincial interests relating to Indigenous affairs, and works with partners inside and outside government to increase public education, awareness, and understanding of Indigenous issues in the Province. 

With the Mi'kmaq-Nova Scotia-Canada Tripartite Forum, the Made-in-Nova Scotia Process Negotiations, Treaty Education and our coordinating role in consultation efforts with the Mi'kmaq of Nova Scotia, we are on the road to developing a new relationship, one based on partnership, respect and mutual understanding. 

About Our Opportunity

As the Administration & Coordination Officer you will report to the Manager of Business Administration and will collaborate with the administrative team to provide support to the Office of L’nu Affairs through your contribution to the development, implementation and administration of effective processes and procedures, various initiatives, events and the daily administrative operations of the office. 

Primary Accountabilities

Some of your responsibilities will include: 

• Providing comprehensive administrative support to ensure services and operations are responsive and aligned with program requirements and needs.  
• Managing applicable websites for promotion of department specific programs and initiatives, education information, develop survey and questionnaires to ensure program metrics are captured and reported. 
• Supporting delivery of events and providing guidance and instruction to participants relating to program requirements.  
• Identifying needs and providing support for team members/program requirements and responding to inquiries from stakeholders, internal departments and members of the public in relation to program offerings. 
• Identifying process improvements for various programs as well as general administrative operations within the Office of L’nu Affairs. 
• Quality control of large volumes of inquiries, providing quality assurance of documents, tracking files and coordinating follow-ups. Experience with the Province's STAR/STOR records classification and retention system would be considered an asset. 

Qualifications and Experience

This may be the right opportunity for you if you are a graduate of a university or community college program or equivalent, with 4 or more years of related experience. An equivalent combination of training and experience may be considered. 

You are a self-motivated individual who works independently, takes initiative and participates fully in a team environment.  You have experience monitoring and tracking various requirements and consulting with staff across various divisions of an organization to successfully meet the needs of the organization. 

As the ideal candidate, you have previous experience in a similar role in the provincial government or other similar agency or organization, providing professional coordination and administration in a dynamic office.  

You bring an innovative approach to your work, thinking through sometimes complex and ambiguous situations to understand them clearly. 

You demonstrate effective communication skills (written and verbal), interpersonal and relationship building skills, with a demonstrated history of developing and maintaining relationships with individuals both internal and external to your workplace. You are comfortable working independently, and as a member of a collaborative team. Proficiency with MS Office, Outlook (or similar email system) is required. 

Other Assets

• Lived experience or connection with Mi’kmaw or other Indigenous communities.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, interview(s), and reference checks. 

Equivalencies:

An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application. 

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.  For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

Work outside of regular business hours may be required occasionally. 

Additional Information

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career. 

• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies. 

• Countless career paths. 

• A dynamic, client-focused office environment where service excellence and teamwork are our focus.