Share this Job

Administrative Assistant, Policy and Corporate Services (Secretary 3)

                                                                                                           

 

Competition # : 33667 

Department: Public Works

Location: HALIFAX

Type of Employment: Permanent

Union Status: Exclusion - Non Union - NSPG 

Closing Date: 12/9/2021 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

 

Building and maintaining our provincial infrastructure is no small job.

 

At the Department of Public Works (DPW), we manage 23,000 kilometers of roads and highways and 4,100 bridges across Nova Scotia as well as 2,400 buildings. We also support community and active transportation – connecting people and their communities. In the Policy and Planning Division at DPW, we are responsible for administering community and active transportation programs, as well as recommendations and proposals that impact road safety and the economic well being of the transportation industry, and the shippers who rely on it, both within the province and between the province and its various national and international markets.

 

We’re seeking an individual who thrives in a fast-paced environment and is keen to contribute innovative ideas.

 

About Our Opportunity

 

The Administrative Assistant provides senior administrative support to the Executive Director of Policy and Corporate Services. You are essential to the effective management, coordination and efficient operation of the office and a critical member of our team, helping to keep our office operations running smoothly.

 

If you are a master multi-tasker with excellent communication skills and a professional work ethic, this is your next career opportunity.

 

Primary Accountabilities

 

We count on your expertise to ensure efficient operations of administrative support functions through effective office management. A few of your key responsibilities will include:

 

  • Preparing and composing confidential correspondence, reports and presentations on behalf of the senior leadership;
  • Routing and prioritizing all incoming mail, inquiries, and correspondence;
  • Coordinating and managing schedules and calendars as well as travel and accommodations as required;
  • Arranging meetings and events; and
  • Ensuring constant innovation and administrative process improvements.

 

In addition to the above, you will work to ensure efficient work flow is achieved by managing numerous operational processes, such as bring forward and workflow monitoring systems and correspondence processing.

 

Qualifications and Experience

 

As our next Administrative Assistant, you have successfully completed a one-year business course and have several years of senior office administration/secretarial experience or equivalent.

 

You are a self-motivated individual who works well independently, takes initiative,  and participates fully in a team environment. You possess excellent grammar, proofreading, attention to detail, and organizational skills along with exceptional ability to manage competing priorities.  Strong communication skills (written and verbal) with an ability to address and manage client inquiries both in person and by phone is essential to your success.

 

You are experienced in ensuring confidentiality in all your work as well as establishing and building relationships with a variety of stakeholders. You have demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint), and are familiar with STAR/STOR. Experience in the public sector, familiarity with SAP, Ariba, and/or Flextrack systems would be considered assets.

 

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

 

Equivalency

 

An equivalent combination of training, education and experience will be considered. Equivalencies may include but are not limited to:

 

  • Completion of a 2-year diploma and 3 years of related experience
  • Completion of a related Bachelors degree and 1 year of experience
  • At least 5 years of related experience.

 

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

 

Benefits

 

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

 

Working Conditions

 

Most of your time is spent in a comfortable office setting. Your normal work week is 35 hours/week, 7 hours/day. You may be required to work overtime on occasion. Occasionally you may need to move or lift objects such as boxes, inventory, or files.

 

Additional Information

 

On October 6, 2021 the Government of Nova Scotia announced full vaccination will be a condition of employment for new staff being hired. View the news release here.

 

What We Offer

 

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless Career Paths.

 

 

     

Pay Grade:  EC 05 

Salary Range:  $1,772.83 - $2,221.13 Bi-Weekly   

 

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

 

Current government employees may access this posting through the link below:

 

 

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.