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Administrative Assistant (Secretary 2)

 

 

Competition # : 31989 

Department: Service Nova Scotia and Internal Services

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG 

Closing Date: 8/5/2021​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us

 

At Service Nova Scotia and Internal Services, we impact every citizen, business and municipality and business in Nova Scotia. Our mandate is to design and deliver programs and services to meet the needs of our clients and the public good through a culture of excellence.  Service Nova Scotia and Internal Services’ vision is to be a recognized leader in service and public protection that delivers trusted, accessible, modern programs, and contributes to Nova Scotia as a safe and desirable place to live, work and do business. To learn more about our Department, please click on the following link:

 

https://beta.novascotia.ca/government/service-nova-scotia-and-internal-services/about

About Our Opportunity

 

As the Secretary 2 (Administrative Assistant), you will report to the Director, Audit & Enforcement. You will provide administrative support and office management for the section. As well, you will be resourceful, organized, detail oriented and have the ability to communicate effectively when dealing with inquiries from senior departmental staff, other provincial government departments, taxpayers and the public.

 

In addition, you are responsible to:

 

  • assess and assign priority to mail and e-mail, redirecting and/or answering as appropriate.
  • identify urgent items for the attention of the Director or others as well as develop and prepare professional presentations, correspondence and reports on behalf of the Director.
  • coordinate and control the Director’s electronic calendar, arrange meetings and travel accommodation as well as manage records including MOUs, agreements, vendor requests and penalty requests.
  • prepare agendas, minutes and note taking and general secretarial support to committees falling within the responsibilities of the Director as well as staff of the section.
  • provide project tracking to various divisional initiatives

About You

 

As the ideal candidate, you have completed a one (1) year business course plus three (3) years related experience; or equivalent combination of training and experience may be acceptable.

 

In addition, you have experience in:

 

  • Working with limited supervision,
  • Taking initiative and having good judgement in planning work according to priorities and deadlines.
  • Organizing tasks with excellent time management skills.
  • Communicating with excellent grammar, proofreading, editing, and secretarial skills.
  • Demonstrating proficiency in MSWord, PowerPoint, Excel, Outlook and web-based sharing software such as SharePoint.

 

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

 

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
 

Benefits

 

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.
 

What We Offer

 

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless Career Paths.
  • Department Specific Flexible working schedules.
     

 

Pay Grade:  CL 18  

Salary Range:  $1,579.09 - $1,766.79 Bi-Weekly

 

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

 

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

 

 

 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 

 

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 

 

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.