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Administrative Assistant 2

                                                                                                           

 

Competition # : 31768 

Department: Intergovernmental Affairs

Location: HALIFAX

Type of Employment: Permanent

Union Status: Exclusion - Non Union - NSPG 

Closing Date: 7/28/2021 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

 

Government House is the office which supports the constitutional and ceremonial role of the Lieutenant Governor as the Queen’s representative in Nova Scotia. Government House welcomes thousands of visitors per year and the office manages the Lieutenant Governor’s programme along with a number of award and outreach programmes.

About Our Opportunity

 

As an Administrative Assistant at Government house, you will have the opportunity to work under our Executive Assistant in a fast-paced, public facing environment.

 

You will also occasionally be called upon to offer guided tours or assist with events hosted by the Lieutenant Governor. This position is also responsible to perform other functions including general administrative duties.

Primary Accountabilities

 

Within this role, you can expect to:

 

  • Compose correspondence from the Lieutenant Governor and the Private Secretary,
  • manage and administer the Lieutenant Governor’s Congratulatory Certificate Program
  • manage the Office of the Lieutenant Governor’s database, 
  • provide courteous reception services for the Office of the Lieutenant Governor and Government House to all visitors,
  • direct callers and answer questions as appropriate, and
  • act as the SAP Coordinator for the office. 

Qualifications and Experience

 

You have a one-year business course and some experience in a related field; or an equivalent combination of training and experience.

 

As the successful candidate, you have strong organizational skills, the ability to be flexible and multi-task to meet deadlines as well as possess strong initiative, good judgment, interpersonal and leadership skills. You work well independently with minimum supervision, as well as while contributing to a team environment. Strong communication skills, both written and verbal is mandatory to enable preparation of correspondence and responses to inquiries. Proficiency in typing, proof-reading is essential as is a comprehensive knowledge of computer applications such as MS Office (Outlook, Word, PowerPoint, Excel and Access) and filing/retrieval systems.

 

Leadership competencies required at this level of work are: Analytical Thinking, Adaptability and Flexibility, Attention to Detail, Client Orientation, Effective Interactive Communication, Initiative, and Intercultural and Diversity Proficiency.

 

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

 

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

 

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as  Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria. 

What We Offer

 

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
  • Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
  • Countless career paths for Nova Scotians
  • Department specific flexible working schedules

 

     

Pay Grade:  EC 03 

Salary Range:  $1,541.26 - $1,931.02 Bi-Weekly   

 

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

 

Current government employees may access this posting through the link below:

 

 

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.