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Administrative Assistant

                                                                                                           

Current NS Government Employee Sign In
 

 

Competition # : 31104 

Department: Legislative Services

Location: HALIFAX

Type of Employment: Permanent

Union Status: Exclusion - Non Union - NSPG 

Closing Date: 6/17/2021 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

 

Legislative Television (LTV), established in 1991 is responsible for the broadcast of the proceedings of the Nova Scotia House of Assembly. Under the direction of the Speaker, LTV is responsible for the broadcast of the proceedings of the Nova Scotia House of Assembly, the recording of all legislative debates, committees, and commissions of the legislature for delivery to Hansard for transcription, and the platforms for all virtual meetings of the Legislature.

 

Legislative Television also provides audio-video production services for Members of the Legislative Assembly and government departments/agencies.

About Our Opportunity

 

The Administrative Assistant contributes to the delivery of broadcast and recording services by providing essential support working together with a highly technical and creative team in a small office environment. 

Primary Accountabilities

 

Primary responsibilities include accounts payable/receivable, control of a large inventory of technical equipment via the Archibus System, digital media library/records management, reception duties, preparation of correspondence, maintaining calendars, production of graphics for broadcast, alternate annotation support for recording operations when necessary, and general office related assignments.

 

The position involves understanding of a broadcast environment as well as interaction with various legislative services staff, government departments/agencies, service delivery providers, and the public.

Qualifications and Experience

 

Grade XII, completion of an office administration course, plus three years of relevant experience are required.  Accounts payable/receivable experience is also required.  Preference will be given to applicants with inventory control experience and media library/file management in a broadcast environment.  An equivalent combination of training and experience may be acceptable.

 

The Administrative Assistant should possess excellent organizational skills and the ability to communicate effectively with staff, stakeholders, members of the public and all levels of government.  

 

Excellent proofreading skills, attention to detail, resourcefulness, and the capacity to work independently are essential requirements.

 

A creative aptitude and experience with computer graphics software are necessary for the development of diagrams and presentations for both office use and broadcast purposes.    

 

The candidate should possess demonstrated skills and proficiency in Microsoft 365 particularly with Outlook, Word, Excel, Power Point and Teams; Archibus and internet experience is also required.

 

Demonstrated experience with Photoshop or Adobe Creative Suite, Visio Pro, and SAP would be considered assets.

 

Leadership competencies required at this level of work are: 

Analytical Thinking, Adaptability and Flexibility, Attention to Detail, Client Orientation, Effective Interactive Communication, Initiative, and Intercultural and Diversity Proficiency.

 

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

 

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

 

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

Working Conditions

 

Physical Environment

Typically located in a comfortable office environment.

 

Physical Effort                

Most time spent sitting in a comfortable position.  Some light lifting (approximately 20kgs).

             

Sensory Attention                       

Requirement to read/interpret written materials such as correspondence, e-mails, research information, need to listen to telephone callers and information/instructions provided by manager and staff.

                          

Mental Pressures                         

Keeping all legislative information updated and posted as soon as it is received. Understanding the legislative process and how the Committees, and Sessions of the Nova Scotia House of Assembly affect Legislative Television schedules and processes.

What We Offer

 

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Mentorship through iNSpire; a new formal, interdepartmental mentorship program that connects employees so they can gain knowledge and experience to support their career development.
  • Countless Career Paths for Nova Scotians. 
  • Department Specific Flexible working schedule.

 

     

Pay Grade:  EC 03 

Salary Range:  $1,541.26 - $1,931.02 Bi-Weekly   

 

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

 

Current government employees may access this posting through the link below:

 

Current NS Government Employee Sign In
 

 

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.