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Administrative Clerk, Infrastructure, Collections and Interpretation (ICI) (Clerk 3)



Competition # : 37815 

Department: Communities, Culture, Tourism & Heritage

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG 

Closing Date: 2/3/2023​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us


The Department of Communities, Culture, Tourism and Heritage contributes to building a province which enhances pride in our creative and diverse communities and people, allowing us to embrace our past and influence our future. Our vision is for Nova Scotia to be an acknowledged leader as a place where cultural identity, expression, and economy prosper. A place where all people honour and embrace diversity and heritage.
The Nova Scotia Museum, consisting of 28 museum sites, is the most decentralized museum in Canada. It is also one of the oldest provincial museums in the country. The Nova Scotia Museum is responsible for the provincial collection of over one million artifacts and specimens housed at museum sites and storage facilities across the province.


About Our Opportunity


Under the direction of the Director, Nova Scotia Museum, the Administrative Clerk provides administrative support to the Infrastructure, Collections and Interpretation unit and the Nova Scotia Museum’s Director Office.  The position performs a variety of responsible and complex clerical assignments requiring independent analysis, exercise of judgment, and a detailed knowledge of procedures, rules, acts, and regulations.


Primary Accountabilities


The Administrative Clerk receives, classifies, reconciles, consolidates, and/or summarizes documents and information, and performs standard and non-routine administrative data processing tasks. The position uses data from a variety of sources to compiles complex reports, including reports on financial information to ensure management receives appropriate information in an accurate and timely manner. 


  • Maintains statements, accounts, and database records within established procedures, takes appropriate action to secure or make payment or resolve discrepancies. 
  • Performs duties relating to correspondence, procurement, inventory and filing. 
  • Prepares letters, memoranda and reports for approval, while following up on pending issues. The position identifies and undertakes investigation of variances against budgets, standards, or procedures. 


This position deals with internal and external clients and suppliers, and works directly with staff to trouble shoot issues and provide guidance.

Qualifications and Experience


The ideal candidate is friendly, courteous, and outgoing; values teamwork, works well with others and demonstrates tact, listening skills and a positive attitude. The candidate will possess the following qualifications:

  • A high school education plus four years of related experience. An acceptable equivalent combination of education and experience may be considered.
  • Demonstrated experience working with teams in an administrative setting.
  • Demonstrated attention to detail and accuracy.
  • Must be able to work independently to respond to inquiries, and direct inquiries to appropriate persons in profession manner, recognizing importance of confidential nature of the work. 
  • Experience processing financial information, including management of statements, invoices and purchases. 
  • Experience compiling reports for management
  • Must be organized with good problem-solving skills and be solution oriented. Computer proficiency (word processing, email, internet, POS) is required as well as the ability to conduct basic research.
  • Experience working with heritage or cultural organizations is an asset



Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.


What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless Career Paths.
  • Department Specific Flexible working schedules.


Pay Grade:  CL 18  

Salary Range:  $1,626.82 - $1,820.19 Bi-Weekly


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:



 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to