Administrative Clerk (Clerk 3)

 

 

Competition # : 43470 

Department: Labour, Skills and Immigration

Location: HALIFAX

Type of Employment: Temporary Assignment [Regular]

Union Status: NSGEU - NSPG 

Closing Date: 24-Jul-24 ​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us


LSI works to provide fairness, safety, and prosperity for all Nova Scotians by helping them live, learn and work to their highest potential. We have a staff of more than 500 employees working from offices throughout Nova Scotia. Together we are responsible for safety, labour standards, apprenticeship, immigration and population growth, and many other facets of everyday life.
 

About Our Opportunity


As the Administrative Clerk you work under general supervision, perform assignments of intermediate complexity as it relates to depth of analysis, use of independent judgement.  You will have sound knowledge of procedures, rules, acts, and regulations that pertain to the department.  The Administrative Clerk performs various administrative and clerical task associated within the day-to-day functions of the office.

This position reports to the Manager, Policy and Planning.

 

Primary Accountabilities

 

  • Supports the four IPG Directors, this includes:
    • Scheduling meetings and maintaining the calendars
    • Supporting HR processes
    • Booking travel and accommodations for Directors
    • Managing purchasing for the four divisions
    • Analyzing budget expenditures and compiling reports on budgets
    • Provides first line of contact for the Immigration and Population Growth (IPG) Branch
  • Prepares reports from statistical and financial information to ensure management receives appropriate information in an accurate and timely manner
  • Receive, classify, reconcile, consolidate, and/or summarize documents and information
  • Maintains filing system of original source documents for audit and other legal or organizational requirements
  • Deals with internal clients or external sources to resolve non-routine queries and problems
  • Prepares letters, memoranda and reports for approval, while following up on pending issues
  • Deals with the more technical aspects of work or troubleshoots work issues handled by junior clerks
  • Coordinates with support services and assigns short-term tasks to others when necessary
     

Qualifications and Experience


As the ideal candidate, you possess at least grade 11 plus 4 years of related experience. An equivalent combination of training and experience may be acceptable. You are a self-motivated individual who works well independently and participants fully in a team environment, you value the concepts of equity, diversity, and inclusion to all areas of work.  This allows you to build productive relationships with non-governmental and governmental members (both internally and externally) in an affective an professional manner. 

You are proficient using Microsoft Office programs (Word, Excel, Outlook, Power-Point), have strong interpersonal, and communication skills (written and verbal). You also have excellent keyboarding skills with a high degree of accuracy.

The following is considered an asset: 

 

  • Completion of a business or commercial course


We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks
 

Equivalency


Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
 

Benefits


Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.  For information on all our Benefit program offerings, click here: Benefits for government employees.
 

Working Conditions

 

  • Normal work week is 35 hours/week, 7 hours/day
  • May be required to work overtime on occasion
     

Additional Information


This is a TEMPORARY employment opportunity with anticipated end date of December 31, 2024.  The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.
 

What We Offer

 

  • Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
  • Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
  • Countless career paths
  • Department specific flexible working schedules
     

 

Pay Grade:  CL 18  

Salary Range:  $1,684.00 - $1,884.17 Bi-Weekly

 

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

 

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

 

 

 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 

 

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 

 

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.