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Administrative Professional 2-3

Date: Nov 19, 2020

Location: HALIFAX, NS, CA, B3J 2Y8

Company: The Government of Nova Scotia

 

 

Competition # : 27680 

Department: Public Service Commission

Location: HALIFAX

Type of Employment: Permanent

Union Status: Exclusion - Non Union - NSPG 

Closing Date: 12/3/2020

About Us


The Public Service Commission (PSC) is a modern client-centric human resources organization within the Nova Scotia Public Service supporting government departments, agencies and employees as they deliver programs and services to Nova Scotians.  We are committed to be the change for a more engaged and inclusive public service.  Our work culture is one of collaboration, flexibility, partnership and continuous improvement.


The PSC has four key deliverables:

 

  • Younger Workers: Continue to champion youth hiring and participation of younger workers aged 35 and under in the public service
  • Diversity & Equity: Lead efforts to attract, retain, and celebrate diversity and equity within the public service and maintain focus on attracting, hiring, and promoting workers from diverse backgrounds
  • Psychological Health & Safety: Continue to support the psychological health and safety of the Nova Scotia public service
  • Human Resources & Employee Relation Solutions: Continue to lead public service innovation by providing human resource and employee relation solutions


For more information on the Public Service Commission please visit the following link: https://beta.novascotia.ca/government/public-service-commission

 

About Our Opportunity

 

The administrative assistant role is essential to a successfully functioning team and as such is responsible for collaboratively running an efficient and seamless office.  This is an opportunity for someone who is interested in delivering success through innovative ideas and who gets genuine satisfaction from attending to details that makes the team they support a success.

 

Primary Accountabilities

 

You will provide a wide range of administrative support services to the team, including:

 

  • Provide general administration and communications support
  • Field incoming calls and other forms of communication from the public, employees and managers and connect them with the right person
  • File, print, copy, scan and mail documents 
  • Create and/or improve internal processes
  • Coordinate team activities and unit events 
  • Verify invoices for accuracy and process for payment
  • Coordinate the procurement of goods and services
  • Create presentations, spreadsheets, and reports
  • Track and monitor various forms of information
  • Organize meetings and take Minutes 
  • Research and summarize information for the team
  • Draft communications for events, new procedures, and other team announcements

 

Qualifications and Experience

 

You are an administrative professional with a one-year post-secondary administrative program and experience in the administrative field or an equivalency, who genuinely enjoys working with people. You don’t shy away from a challenge, have a keen mind that is ready to learn and grow, and love all things technology.

 

You will have experience performing a wide variety of administrative functions with minimal supervision, a high level of attention to detail and the ability to adapt to demanding and changing priorities and to respond well to meet tight deadlines with a high degree of accuracy.  A methodological approach to problem solving is also required.  The ability to handle multiple and competing priorities is very important as are your strong computer skills (including Advanced level of proficiency with Excel, Word, PowerPoint).

 

Leadership competencies required at this level of work are: Intercultural and Diversity Proficiency, Adaptability and Flexibility, Attention to Detail, Client Orientation, Effective Interactive Communication, and Self-Control.

 

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

 

Equivalency

 

Include:

 

  • High school diploma and 3 years of related work experience

 

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

 

Benefits

 

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as  Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria. 

 

Working Conditions

 

  • Normal work week is 35 hours/week, 7 hours/day
  • May be required to work overtime on occasion
  • Work is completed in a comfortable office environment, with a fair amount of time spent sitting at a desk and computer
  • May be required to lift or move large binders, files, boxes, etc.
  • Require high degree of concentration and attention to detail
  • Pressure to meet tight deadlines

 

Additional Information

 

This competition will be used to fill one permanent employment opportunity and may be used to fill one term employment opportunity.

 

What We Offer

 

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
  • Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
  • Mentorship through iNSpire: a new formal, interdepartmental mentorship program that connects employees so they can gain knowledge and experience to support their career development
  • Countless career paths for Nova Scotians
  • Department specific flexible working schedules

 

 

Pay Grade:  EC 02 - EC 03  

Salary Range:  $1,376.40 - $1,840.91 Bi-Weekly   

 

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

 

Current government employees may access this posting through the link below:

 

 

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 

 

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

 


                                                                              
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