Administrative Support Clerk

About Us

The Nova Scotia Legislature, consisting of the Lieutenant Governor and the House of Assembly, is the legislative branch of the provincial Government of Nova Scotia, Canada, and is the oldest in Canada, having first sat in 1758.  Nova Scotia has 55 Members in the House of Assembly (MLAs) representing 55 electoral districts. The House of Assembly meets in Province House, a National Historic Site and Canada’s oldest legislative building, located in downtown Halifax.

 For information about the Legislature please visit http://nslegislature.ca

About Our Opportunity

Are you a master multi-tasker with excellent communication skills and an upbeat professional work ethic? Do you thrive in a fast-paced environment and enjoy working as part of team? Then, this is your next career opportunity as an Administrative Support Clerk with Nova Scotia’s Legislative Services.

In this role you will be responsible for a wide range of administrative duties and you are considered the organizational hub of the office. You are a critical team resource who ensures that administrative functions of the office operate efficiently by planning and coordinating a variety of services and providing staff and partners with current and up-to-date information.

Duties

• Assist and support with three standing committees and committees business
• Respond to inquiries and distribute correspondence for committee meetings
• Prepare routine and non-routine correspondence, memos, and documentation
• Coordinate calendars, meetings, and agendas
• Maintain legislative committee office inventory
• Establish and maintain a comprehensive records management system including entering documents into a database
• Providing administrative support to Directors on special projects
• Coordinate with Law Clerk/Legislative Counsel, Library, House Operations and Security staff as required;

Qualifications and Experience

Successful completion of a one (1) year business/financial administration program and three (3) years of comparable experience or 4 years related experience; or an equivalent combination of education and experience. This position will require you to be proficient in computer application skills including word processing, spreadsheets, and data processing. Knowledge of budgeting, procurement practices, records management systems, financial activities and processes is essential. 

The successful candidate will have:

• Experience within a client-oriented environment
• Have proficiency and high level of accuracy in data entry
• Sound knowledge of spreadsheets and word processing
• Experience using SAP financial systems or similar. Experience using the SAP Grants Management System would be considered an asset
• The ability to meet stringent deadlines
• Demonstrated flexibility in responding to unforeseen work demands by re-prioritizing and adjusting work plans
• Excellent interpersonal skills to work positively, effectively and solution-focused with a diverse range of stakeholders
• An ability to communicate with tact and discretion in a clear, concise manner
• Exceptional time management and organizational skills with attention to detail
• Results-oriented with a high level of initiative and motivation
• You have strong multi-tasking and organizational skills and a keen eye for detail.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.  For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

Occasional evening and weekend work will also be required.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• Department specific flexible working schedules