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Classification Services Clerk (Clerk 4)

 

 

Competition # : 35354 

Department: Education & Early Childhood Development

Location: HALIFAX

Type of Employment: Term

Union Status: NSGEU - NSPG 

Closing Date: 5/18/2022​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us

 

The Department of Education and Early Childhood Development (EECD) is leading the transformation of the early years and public education system in Nova Scotia. We are doing this by designing an innovative curriculum, facilitating excellence in teaching and learning, ensuring an inclusive education experience, and working closely with our partners in early learning and education. This will provide children, students, and families with a strong foundation for success. This department is a perfect fit for those that want to be part of the future of early learning and public education in the province by supporting student learning in a progressive and responsive policy environment.

About Our Opportunity

 

Under direction from the Manager of Workforce Development, the incumbent provides comprehensive clerical support services, office management, and complex functions related to the smooth operation of the Workforce and Classification unit. The incumbent is responsible for receiving all classification applications, ensuring complete applications, corresponding with applicants on missing pieces, and creating a file for the classification application to be reviewed. In addition, provides operational support to the unit and supports day to day administrative tasks as required by the Workforce and Classification unit.

Primary Accountabilities

 

  • Processes and coordinates all classification applications ensuring the application is complete and ready for program staff to review. Receives close to 2500 applications a year from applicants within NS, throughout Canada and internationally. 
  • Receives all Continuing Education Funding applications, ensures completeness of application, enters into database and sends onto program staff.
  • Process, coordinates and manages financial administrative and financial procedures for the unit, e.g., cheque requisitions, purchase orders, arranging for couriers, and preparing documents.
  • Provides accurate, timely and efficient support (administrative and organizational) to the unit staff. This includes timely response to phone and email enquiries about classification. Maintains and updates unit records. Responsible for the retrieval, retention, storage and disposition, and classification of division records.
  • Maintains and improves the classification website supporting the Workforce Manager.
  • Manages classification databases
  • May perform other related duties as assigned

Qualifications and Experience

 

This may be the right opportunity for you if you have completed high school with 4 years of related experience, an equivalent combination of training and experience may be considered.

 

You thrive working in a fast-paced environment demonstrating sound judgement and initiative, with strong interpersonal skills along with a client-centered focus and ability to communicate with all levels of staff, both internally and externally with stakeholders and the general-public. You are comfortable working independently with minimal supervision. You effectively multi-task and approach your work with objectivity and confidentiality. You possess exceptional communication skills (verbal and written) with experience in Microsoft Office programs (WordPerfect, Excel, Outlook etc.). You have demonstrated experience interpreting and analyzing data. 

 

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

 

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

 

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria. 

Additional Information

 

Please note, this is expected to be a term status position with an end date of December 31, 2023; however the position status (“term”, “temporary” or “casual”)  is dependent on the start date of the successful candidate.

What We Offer

 

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless Career Paths.
  • Department Specific Flexible working schedules.

 

Pay Grade:  CL 22  

Salary Range:  $1,813.71 - $2,006.07 Bi-Weekly

 

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

 

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

 

 

 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 

 

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 

 

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.