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Mineral and Petroleum Rights Registry (Clerk 3)



Competition # : 30014 

Department: Energy and Mines

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG 

Closing Date: 5/17/2021​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us


The Department of Energy and Mines 'Geoscience and Mines Branch' manages and promotes mineral resources to achieve optimum economic, social, and environmental value from the sector.


Within the Branch, the Mineral Management Division is responsible for administering the Mineral Resources Act and other legislation and regulations relevant to Mineral exploration and development.  The Division also provides information to support Government decision-making and policy formulation in the areas of management and responsible development of mineral resources.


The Registry of Mineral and Petroleum Titles is the main point of contact for mineral Industry clients, other agencies, and the public, Providing maps of current mineral exploration Licence and leases and monitoring exploration activities in Nova Scotia.



About Our Opportunity


As the Registry Clerk, you will provide efficient and effective client service by responding to in-person, mail, internet and telephone requests for various Registry products and services, including applications for mineral and petroleum rights licences or leases. 


You will provide information on past exploration and mining activities and a number of more complex services.


Primary Accountabilities


Some of the assets you bring to the role include:


  • Providing direction, information and assistance to industry clients, general public, internal clients and departmental staff in response to complex incoming telephone inquiries requiring explanation and interpretation of policies and legislative requirements.
  • Preparing and composing written correspondence to respond to unique requests, respond to email inquiries. Preparation of routine form letters and Ministerial documents.
  • Proven data entry skills and ability to use computer applications and software to support business processes.
  • A high aptitude and ability to acquire, retain, organize and apply policies, procedures, processes and forms.
  • Excellent organizational, analytical and problem-solving skills and the ability to manage large volumes of workflow while maintaining accuracy and meeting service level objectives.
  • Ability to react and adjust positively to changes in work environment and in policies and procedures.
  • Knowledge of the mineral resource sector.
  • Optimizing client service while handling with tact, requests of a sensitive nature, and having respect for confidentiality of information contained in Registry records.
  • Cash handling experience and balancing accounts in a front-line customer service environment.


Qualifications and Experience


This may be the right opportunity for you if you have 4 years related experience. An equivalent combination of training and experience may be acceptable.


As the ideal candidate you have strong communication (verbal and written) and exceptional interpersonal skills with previous experience in a client service environment. Self-confidence to make appropriate decisions in work situations and the ability to analyze problems and organize work in a fast-paced environment are also required.


You must be able to perform multiple tasks in a confident manner, have good listening skills and work cooperatively in a team setting by contributing to team goals.


You also possess excellent keyboarding skills with a high degree of accuracy and must be willing to do the job with the highest priority and be extremely flexible when these priorities are rearranged.


Experience and/or training in cash handling, geology/geography, bilingual ability in French and English and experience with document scanning and electronic record management would be considered assets.


We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.



 Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.


Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as  Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria. 

Working Conditions


Normal Office working conditions. Office is open to public. The successful candidate must be available to work at the Registry within all hours of operation (8:30am-4:30pm) The Registry is required to be open to the public at the Founders Square location.

What We Offer


  • Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies.
  • Mentorship through iNSpire: a new formal, interdepartmental mentorship program that connects employees so they can gain knowledge and experience to support their career development.
  • Countless career paths for Nova Scotians.
  • Department specific flexible working schedules.


Pay Grade:  CL 18  

Salary Range:  $1,579.09 - $1,766.79 Bi-Weekly


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:



 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to