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Clerk 3

Date: Nov 19, 2020

Location: HALIFAX, NS, CA, B3K 2Y5

Company: The Government of Nova Scotia



Competition # : 27414 

Department: Education & Early Childhood Development

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG 

Closing Date: 12/3/2020

About Us


The Department of Education and Early Childhood Development (EECD) is leading the transformation of the early years and public education system in Nova Scotia. We are doing this by designing an innovative curriculum, facilitating excellence in teaching and learning, ensuring an inclusive education experience, and working closely with our partners in education. This will provide children, students, and families with a strong foundation for success. This department is a perfect fit for those that want to be part of the future of public education in the province by supporting student learning in a progressive and responsive policy environment.


For more information on the Department of Education and Early Childhood Development please visit our website:

About Our Opportunity


As the clerk you will be working in a dynamic environment to help ensure equitable and accessible services are available to children, youth and their families across our province. You will be working within the Student Support and Equity Services Branch to assist in the ongoing work of Integrated Services including SchoolsPlus. The focus of this work is the continuous improvement of a collaborative interagency approach supporting the whole child and their family with the school as the center of service delivery. For more information about SchoolsPlus please visit:


As a Clerk you provide a broad range of administrative support and are an important point of contact for education system personnel, government departments and agencies and the public for matters pertaining to SchoolsPlus and Integrated Services.  The Clerk is responsible for coordinating multiple projects, organizing information and providing regular communication to support the scope of integrated work happening within the Branch in collaboration with multiple government departments and entities, Regional Centers for Education/Conseil Scolaire Acadien Provincial (CSAP) Board, and community based organizations.

Primary Accountabilities


  • Conduct analysis of data and information and communicate with both internal and external stakeholders.
  • Lead the coordination of professional learning and integrated practice using multiple platforms and technology
  • Coordinate communication among staff and multiple stakeholders, advisory committees and partners including website, internal and external reporting schedules
  • Lead multiple procurement processes to secure needed resources and contracts
  • Maintain accurate records and coordinate tasks and scheduling for complex projects
  • Prepare reports from statistical and financial sources
  • Provide a broad range of administrative support services
Qualifications and Experience


This may be the right opportunity for you if you have high school along with 4 years related experience (such as administrative support in an educational environment).  An equivalent combination of training and experience may be acceptable. You have experience working with children, youth, and families from all diverse backgrounds.


You are a self-motivated individual who works well independently and participants fully in a team environment, you value the concepts of equity, diversity, and inclusion in all areas of work. This allows you to build productive relationships with non-governmental and governmental members (both internally and externally).


You have flexibility and are open to innovative approaches to support stakeholders. You exercise professional discretion, establish effective working relationships, maintain confidentiality, exercise tact, and diplomacy, and sound decision making. You are comfortable working in a fast-paced environment, learning new skills to complement your existing competencies. You have excellent organizational skills with attention to detail and accuracy, and the ability to prioritize complex and competing requests, ensuring critical deadlines are met. You are proficient using Microsoft Office programs (Word, Excel, Outlook, Power-Point and web-based platforms), have strong interpersonal, communication (written and verbal). 


Assets for this position:


  • Bilingualism
  • Knowledge of the Education and Early Child Development Sector
  • Understanding of financial controls and processes within the public service
  • An awareness of the broad range of government departments and entities, agency and community-based programs that support children, youth and families
  • Knowledge of evaluation practices/data analysis
  • Experience leading professional learning initiatives
  • Experience supporting the development, implementation and evaluation of priority projects or strategies
  • Technical expertise in multiple web-based platforms


We will assess the above qualifications and competencies using one or more of the following tools: assessment of a written product, interview(s), and reference checks.




Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria. 

Working Conditions


  • You may be exposed to emotional and sensitive issues
  • Workplace environment includes office building and may also include a part time work from home option
Additional Information


  • This is a permanent employment opportunity.
  • A pre-screening (excel, data entry, report writing) test may be required.


Some travel and overtime may be required.

What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Mentorship through iNSpire; a new formal, interdepartmental mentorship program that connects employees so they can gain knowledge and experience to support their career development.
  • Countless Career Paths for Nova Scotians.
  • Department Specific Flexible working schedules.


Pay Grade:  CL 18  

Salary Range:  $1,571.23 - $1,758.00 Bi-Weekly


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:



 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to


                                                                                                                                            Click here to see how we won!