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Condominium Support Clerk (Clerk 3)

 

 

Competition # : 33917 

Department: Service Nova Scotia and Internal Services

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG 

Closing Date: 1/21/2022​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us

 

At Service Nova Scotia and Internal Services, we impact every citizen, business and municipality in Nova Scotia. We conduct over five million client interactions each year through the various programs and services we deliver on behalf of government. We continuously strive to make our programs and services more responsive to the needs and expectations of Nova Scotians.

 

Our Corporate, Business and Consumer Services Team delivers programs and services to meet the needs of our clients and the public good through service excellence. The condominium team collaborates with others responsible for regulated businesses, with the goal of identifying areas where we can reduce bureaucracy, modernize all aspects of our operations to improve service and protect citizens, and create a culture of innovation.

 

We have an exciting new opportunity on our team for a Condominium Support Clerk. Do you have experience in a regulatory environment, where you have gained expertise in administrative support and have a knowledge of the condominium industry?  If so, we look forward to hearing from you!

About Our Opportunity

 

Reporting to the Manager/Deputy Registrar of Condominiums, as the Condominium Support Clerk, you are responsible for performing several moderately complex clerical functions pertaining to the administration of the regulation of the condominium industry in the Province under the Condominium Act and Regulations.  The clerk may also be asked to provide occasional administrative support to other work units as required.    

Primary Accountabilities

 

•    Controls the workflow of the unit and provides administrative support for the condominium registration process, including responsibility for the financial processes of the unit. 
•    Maintains and updates Excel spreadsheets for the condominium registration process, annual audited financial statements, reserve fund studies and lists of Directors and Officers for various condominium corporations. 
•    Responds to telephone & email inquiries, assists with dispute resolution process, preparation and maintenance of all corporation hard copy files, scanning documents, and maintaining a follow up system. 
•    Composes and prepares correspondence for the signature of the Registrar, Deputy Registrar and Condominium Registration Officer.
•    Assists in the development and implementation of office policies, system and procedures pertaining to the condominium registration process. 
•    Provides occasional administrative support to other work units within Corporate, Business and Consumer Services as required.
 

Qualifications and Experience

 

To be considered for this position, you have completed Grade XI, plus four years experience.  An equivalent combination of training and experience may be acceptable. 

 

Experience working in a regulatory environment and significant knowledge of condominium legislation and governance, as well as policies and procedures attained through training and experience is preferred. Must have the ability to comprehend and apply the provisions of the Condominium Act, Regulations, policies, and procedures of the unit.

 

Strong communication skills (verbal and written), as well as interpersonal skills required in a customer service environment.

 

Strong organizational skills to meet deadlines in a fast-paced environment.

 

Knowledge and self-confidence and the ability to exercise judgment. Must be willing to assume new challenges, work in a team environment, as well as work alone with minimal supervision.

 

Ability to react and adjust positively to change and to new procedures, as well as the ability to perform multiple tasks in a confident manner.

 

Ability to absorb and retain numerous complex registration requirements and to apply this information to a wide variety of applicant situations.

 

Proficient with using computers including Microsoft Office (Word and Excel) as well as video conferencing software, e.g. Microsoft Teams.

 

Knowledge of how to use Property Online and database skills such as Microsoft Access would be an asset.

Equivalency

 

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

 

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as  Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria. 

Working Conditions

 

  • Normal work week is 35 hours/week, 7 hours/day
  • May be required to work overtime on occasion

Additional Information

 

On October 6, 2021 the Government of Nova Scotia announced full vaccination will be a condition of employment for new staff being hired. View News Release

What We Offer

 

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
  • Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
  • Countless career paths
  • Department specific flexible working schedules

 

Pay Grade:  CL 18  

Salary Range:  $1,579.09 - $1,766.79 Bi-Weekly

 

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

 

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

 

 

 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 

 

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 

 

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.