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Coordinator, Business Affairs (Clerk 4)



Competition # : 37837 

Department: Public Prosecution Service

Location: HALIFAX

Type of Employment: Term

Union Status: NSGEU - NSPG 

Closing Date: 2/2/2023​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us


The Nova Scotia Public Prosecution Service (PPS) was established in 1990 as the first statutorily based independent prosecution service in Canada. The Public Prosecution Service is responsible for all prosecutions and appeals within the jurisdiction of the Attorney General.


With the guiding mission of providing fair and equal treatment in the prosecution of offences, the PPS prosecutes charges laid under the Criminal Code and under Nova Scotia statutes such as the Occupational Health and Safety Act. The Head Office is in Halifax and there are regional offices located throughout the province.


The core functions of the Nova Scotia Public Prosecution Service are to:


  • Represent the Crown in the conduct of criminal trials and quasi criminal appeals before all levels of courts.
  • Participate in the development of criminal law and criminal prosecutions policy.
  • Provide advice to police in respect of prosecutions generally or in respect of specific investigations.


For more information on the Public Prosecution Service please visit the following link:


About Our Opportunity

As the Coordinator of Business Affairs with the Public Prosecution Service (PPS), you will support the day-to-day management of business operations within the Service and carry out a full range of operational, financial, organizational and administrative support functions. This must all be accomplished with minimal supervision while providing exceptional customer service.


If you are looking to work in a dynamic, fast paced organization that offers unique challenges, this may be the job for you.


Primary Accountabilities



  • You will be a critical resource to staff province-wide regarding a wide variety of financial, administrative, and procurement policies and procedures
  • Directly responsible for the coordination of various facility-related issues within four offices, including (but not limited to) building security, renovation projects, and telephone services
  • In the absence of the Director of Business Affairs, you will provide advice and direction to Senior Management and other PPS staff in financial and procurement matters


Qualifications and Experience

You possess at least 5 years of related experience with an emphasis on customer service, procurement and invoice processing, inventory control and facilities management. An acceptable combination of your education and experience will be considered.


Knowledge of government and PPS-specific policies and procedures will be considered an asset.


As our successful candidate, you will demonstrate strong prioritization and organizational skills and the ability to deal effectively in a multifaceted and stressful environment. Our ideal candidate has the strong verbal and written interpersonal and communication skills required to deal effectively with individuals in all levels of government, private law firms and the public, as well as initiative, judgement and problem-solving skills.


You will also be proficient in the Microsoft Office Suite of programs (Outlook, Word, Excel, Powerpoint, etc) and have previous exposure to SAP.


We will assess the above qualifications using one or more of the following tools:  written examination, standardized tests, oral presentations, interview(s) and reference checks.




Equivalencies include, but are not limited to:


  • a 2 year diploma in a related field and 3 years of directly related experience


Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.




Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.


Working Conditions


  • Normal work week is 35 hours/week, 7 hours/day
  • May be required to work overtime on occasion
  • Work is performed in a comfortable office environment
  • Continuously juggling priorities with competing demands


Additional Information


This is a term employment opportunity with anticipated end date of December 29, 2023. The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.


What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
  • Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
  • Countless career paths
  • Department specific flexible working schedules



Pay Grade:  CL 22  

Salary Range:  $1,868.53 - $2,066.70 Bi-Weekly


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:



 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to