Coordinator (Program Admin Officer 1-2 )

ABOUT THE DEPARTMENT OF CYBER SECURITY AND DIGITAL SOLUTIONS (CSDS)

At the Department of Cyber Security and Digital Solutions (CSDS), we prioritize people and are dedicated to driving digital transformation that meets modern expectations. Our mission is to support government departments and partners in their digital transformation journeys, ensuring that digital services are user-centered, efficient, and impactful for all Nova Scotians. 

We don’t just implement digital solutions; we navigate the complexities of digital transformation by modernizing outdated systems and ways of working. Our role is to make a real difference by ensuring that our digital services are accessible and user-friendly. 

At CSDS, we celebrate diversity, inclusion, and belonging. We recognize that the people who use government programs and services come from all walks of life, and it’s essential that we reflect the communities we serve. We are committed to creating an environment where diverse perspectives and experiences are valued, and where all talent can thrive. By embracing these values, we deliver better, more accessible, and inclusive public services. 

The Opportunity

We’re looking for someone that thrives on supporting strategic and innovative solutions. As a member of the SAP Modernization Program Team, and reporting to the Executive Director,  the Project Coordinator is responsible for the coordination of the SAP modernization program processes and activities as well as providing administrative assistance to the Executive Director. If you're a creative problem-solver with exceptional organizational skills this opportunity offers a rewarding career path with the ability to make an impact.  Your professionalism, attention to detail, initiative and ability to adapt will be key as you navigate the public sector landscape.

Key Responsibilities

• Assists program leadership in coordinating project activities and initiatives based on needs, including managing meeting agendas, planning, resource scheduling and organization of a broad range of activities that require an organized and flexible approach.

• Coordinates the onboarding process for new employees including acquiring equipment and software, network access, access to SAP systems and the SharePoint documentation library for new SAP MP resources.

• Supports the Executive Director in the administration and coordination of executive activities such as meeting preparation and scheduling, managing executive stakeholder relationships, communication and event planning.

• Coordinates and prepares documentation, meeting minutes, communications, agendas, and reports for approval, while following up on pending issues. Participates in meetings and assists in stakeholder management activities.

• Produces accurate reports for SAP MP leadership by collecting data from a variety of sources and inputting that data into standard formats as necessary. Supports and enables the SAP MP team to use and benefit from existing data management solutions.

• Leads office management activities and processes including space planning and allocation, managing floor access, monitoring of equipment and supplies, communication with vendors, etc.

• Other coordination duties as required.

Qualifications and Experience

Requirement: Bachelor’s degree + 1 year related experience (such as working with Information Technology procedures, policies, and guidelines); or an equivalent combination of training and experience.

The following will also be required for the position:

• Experience with Office 365 product suite including but not limited to:  PowerPoint, Excel, Word, and SharePoint.

• Demonstrated ability to successfully manage multiple priorities and assess emerging issues.

• Strong verbal and written communication skills.

• Experience working with a diverse team and group of stakeholders.

• Strong organizational skills for managing multiple activities simultaneously.

• Strong analytical skills.

• Ability to work cooperatively and effectively as part of a team.

Assets

The following skills and working experience will be considered assets:

• Experience working in an SAP/ERP support organization

• Understanding of an alternate service provider supported organization

Benefits & Perks

At the CSDS with the Government of Nova Scotia, we are committed to providing a fulfilling work environment with numerous benefits and opportunities:

• Work-Life Balance: Maintain a healthy work-life balance with a 35-hour work week.

• Secure Your Future: Take advantage of our defined benefits pension plan for a stable retirement.

• Generous Time Off: Enjoy vacation, all national/civic holidays.

• Flexible Work Arrangements: Accommodate your needs with various options for flexibility, such as hybrid schedules.

• Employee and Family Support: Access our Employee and Family Assistance Programs for resources and guidance.

• Support in Times of Need: Access to our EAP.

• Cross-Sector Collaboration: Experience the power of collaboration as you engage with various government departments. Unlock a world of knowledge, expertise, and connections, contributing to the betterment of our province.

• Growth & Development: Open doors to professional growth within the department and beyond. Explore diverse career paths in specialized areas such as digital service design, cybersecurity, enterprise risk, digital platform services, and mission IT.

• Lifelong Learning: Continuously expand your knowledge and skills through training and development programs.

• Professional Advancement: Immerse yourself in the government landscape and discover endless opportunities for learning, advancement, and making a meaningful impact.

Join the Department of Cyber Security & Digital Solutions and experience the benefits of a fulfilling career, supported by comprehensive perks, career development opportunities, and a diverse range of paths to explore within our department and across the government.