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Customer Service Representative, Client Services Vital Statistics (Clerk 3)



Competition # : 31947 

Department: Service Nova Scotia and Internal Services

Location: HALIFAX

Type of Employment: Temporary

Union Status: NSGEU - NSPG 

Closing Date: 7/29/2021​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us


At Service Nova Scotia and Internal Services, we impact every citizen, business and municipality and business in Nova Scotia. Our mandate is to design and deliver programs and services to meet the needs of our clients and the public good through a culture of excellence.  Service Nova Scotia and Internal Services’ vision is to be a recognized leader in service and public protection that delivers trusted, accessible, modern programs, and contributes to Nova Scotia as a safe and desirable place to live, work and do business.

About Our Opportunity


As the Customer Service Representative (Client Services, Vital Statistics), you will provide efficient and effective client service by responding to in-person, mail, internet and telephone requests for various Vital Statistics products and services, including birth, death and marriage certificates, legal changes of name and a number of more complex services mandated under the Vital Statistics Act and Change of Name Act.

Primary Accountabilities

Some of the primary accountabilities in the role include:


  • Providing direction, information and assistance to the general public, internal clients and departmental Contact Centre staff in response to complex incoming telephone inquiries requiring explanation and interpretation of policies and legislative requirements.
  • Composing written correspondence to respond to unique requests, respond to email inquiries and prepare routine form letters.
  • Optimizing client service while handling with tact, requests of a sensitive nature, and having respect for confidentiality of information contained in Vital Statistics records.
  • You will also be responsible for cash handling, cash balancing and reconciliation of cash and highly secure inventories of blank certificates.
  • May be required to perform scanning or other duties as required

Qualifications and Experience


This may be the right opportunity for you if you have 4 years related experience. An equivalent combination of training and experience may be acceptable.


As the ideal candidate you have strong communication (verbal and written) and exceptional interpersonal skills with previous experience in a client service environment. Self-confidence to make appropriate decisions in work situations and the ability to analyze problems and organize work in a fast-paced environment are also required.


You must be able to perform multiple tasks in a confident manner, have good listening skills and work cooperatively in a team setting by contributing to team goals and the goals and objectives of the Vital Statistics program.


A demonstrated desire to deliver client service in both a direct face-to-face setting and through telephone contact is essential. You have the ability to quickly grasp knowledge of the Statutes administered, be able to compose own correspondence in response to inquiries and be comfortable in a computer based work environment, utilizing software application packages such as MS Word, MS Outlook and the Internet.


You also possess excellent keyboarding skills with a high degree of accuracy and must be willing to do the job with the highest priority and be extremely flexible when these priorities are rearranged.


Experience and/or training in cash handling, bilingual ability in French and English and experience with document scanning and electronic record management would be considered assets.



Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.



Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

Working Conditions


Shift work may be required to meet operational needs.

Additional Information

Please note, this is expected to be a temporary status position with an end date of January 31, 2022; however, the position status (“temporary” or “casual”) is dependent on the start date of the successful candidate.

What We Offer


  • Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies.
  • Countless career paths for Nova Scotians.
  • Department specific flexible working schedules.


Pay Grade:  CL 18  

Salary Range:  $1,579.09 - $1,766.79 Bi-Weekly


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:



 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to