Executive Administrative Coordinator

About Us

The Department of Justice is responsible for administering the province’s justice system. We support peoples’ rights, safety and access to justice through the department’s programs and services. We also provide legal services to government and its departments and agencies.

We oversee policing and public safety and manage the court system and correctional services. We also provide victim services to the victims of crimes, enforce court-ordered and spousal support payments and manage the Nova Scotia Medical Examiner service.
 

About Our Opportunity

Under the direction of the Associate Deputy Minister, the Executive Administrative Coordinator provides executive level administrative support; coordinates a broad range of functions including scheduling, correspondence, budgeting, invoicing, and planning of events. The Executive Administrative Coordinator gathers, analyzes, and tracks information, assesses options, and makes recommendations where appropriate. This position acts as a primary contact internally including staff and senior officials and externally including external agencies, media and public, in a highly confidential environment. The Executive Administrative Coordinator also provides operational support to the Deputy Minister and Minister to ensure seamless coverage during periods of planned and unexpected absences.
 

Primary Accountabilities

• Tracking of data and processes, typing and proofreading correspondence and material, creating spreadsheets, and maintaining calendars.
• Developing and maintaining a variety of spreadsheets to track critical information
• Completing file management
• Maintaining a bring-forward system for appropriate follow-up by the incumbent
• Responding to a wide variety of calls consistent with the areas of responsibility and making appropriate referrals on matters outside the scope of the position.
   

Qualifications and Experience

As our successful candidate, you hold a minimum of 3 years of related experience, in addition to one year of a commercial/business course. An equivalent combination of education/training and experience will be considered.

You have experience and competency in an automated environment, with proficient and accurate typing, highly proficient in Microsoft applications, especially Word and Excel, and data entry skills. You have excellent time management, and organizational skills which allow you to produce quality work, while meeting deadlines. In addition, you have strong interpersonal and communication skills (both written and verbal) which assist you in building positive relationships with others. You possess sound judgement and tact, and you respect confidentiality.

We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
 

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
 

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.  For information on all our Benefit program offerings, click here: Benefits for government employees.
 

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day
• May be required to work overtime on occasion
• Regular need to read and analyze information and significant time using a computer monitor
• Must balance multiple priorities and the demand for accuracy and attention to detail are critical
   

Additional Information

This is a full-time permanent position based in Halifax, Nova Scotia

Security Clearance will be required
 

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• A dynamic, client-focused office environment where service excellence and teamwork are our focus