Executive Administrative Coordinator
Competition # : 46403
Department: Service Nova Scotia
Location: HALIFAX
Type of Employment: Permanent
Union Status: Exclusion - Non Union - NSPG
Closing Date: 08-Jul-25 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
At Service Nova Scotia, we impact every citizen, business and municipality in Nova Scotia. Our mission is to deliver quality and responsive programs and services that are meaningful to Nova Scotians.
Service Nova Scotia's vision is that Nova Scotians are at the Heart of everything we do. To learn more about our Department, please click Here
About Our Opportunity
Under the direction of the Associate Deputy Minister, the Executive Administrative Coordinator provides executive level administrative support and coordinates a broad range of functions including scheduling, correspondence, budgeting, invoicing, and planning of events. The Executive Administrative Coordinator gathers, analyzes, and tracks information, assesses options, and makes recommendations where appropriate.
This position acts as a primary contact internally including staff and senior officials and externally including external agencies, media and public, in a highly confidential environment. The Executive Administrative Coordinator also provides operational support to the Deputy Minister and Minister to ensure seamless coverage during periods of planned and unexpected absences.
Primary Accountabilities
Tracking of data and processes, typing and proofreading correspondence and material, creating spreadsheets, and maintaining calendars.
Developing and maintaining a variety of spreadsheets to track critical information
Completing file management
Maintaining a bring-forward system for appropriate follow-up by the incumbent
Responding to a wide variety of calls consistent with the areas of responsibility and making appropriate referrals on matters outside the scope of the position.
Qualifications and Experience
As our successful candidate, you hold a minimum of 3 years of related experience, in addition to one year of a commercial/business course. An equivalent combination of education/training and experience will be considered.
You have experience and competency in an automated environment, with proficient and accurate typing, highly proficient in Microsoft applications, especially Word and Excel, and data entry skills. You have excellent time management and organizational skills which allow you to produce quality work while meeting deadlines. In addition, you have strong interpersonal and communication skills (both written and verbal) which assist you in building positive relationships with others. You possess sound judgement and tact, and you respect confidentiality. You value excellence in client service, have demonstrated problem solving skills and enjoy working with people. You work well independently and in team environments, and you apply the concepts of equity, diversity, and inclusive practice to all areas of your work.
We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Equivalency
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan , Health, Dental, Life Insurance, General illness, Short- and Long-Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees - Government of Nova Scotia
Working Conditions
Normal work week is 35 hours/week, 7 hours/day
May be required to work overtime on occasion
Regular need to read and analyze information and significant time using a computer monitor
Must balance multiple priorities and the demand for accuracy and attention to detail are critical
Additional Information
This is a full-time permanent position based in Halifax, Nova Scotia
What We Offer
Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
Countless career paths
A dynamic, client-focused office environment where service excellence and teamwork are our focus
Pay Grade: EC 06
Salary Range: $2,122.91 - $2,653.63 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.
Current government employees may access this posting through the link below:
PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.
