Facilities Project Coordinator (Program Administration Officer 1-2)

About Us

At Service Nova Scotia, we impact every citizen, business and municipality in Nova Scotia. Our mandate is to design and deliver programs and services to meet the needs of our clients and the public good through a culture of excellence.  Service Nova Scotia and Internal Services’ vision is to be a recognized leader in service and public protection that delivers trusted, accessible, modern programs, and contributes to Nova Scotia as a safe and desirable place to live, work and do business. To learn more about our Department, please click on the following link: https://beta.novascotia.ca/government/service-nova-scotia/about

About Our Opportunity

The Facilities Project Coordinator works as part of a high-performance team that is responsible for the coordination/administration of Service Nova Scotia’s facilities strategy through managing projects regarding new office space fit-outs, existing office space renovations, and systems furniture installations and re-configurations. 

This position reports directly to the Manager, Facilities and Support Services.

Primary Accountabilities

The Facilities Project Coordinator oversees office moves and the acquisition and disposal of assets in approximately 35 locations across the province. The Facilities Project Coordinator monitors lease expiry dates for current leased facilities, consults with operational management to recommend whether leases should be renewed, extended, or re-tendered. They prepare needs analyses and space programs for internal and central agency approval and conduct threat risk assessments. They monitor budgets, critical timelines, and physical project progress. The Coordinator needs to read/interpret written materials and interpret data requiring a high degree of concentration and accuracy and manage multiple tasks simultaneously. They must share these insights with the client because of their high-level understanding of operational needs and through their strong communication skills. 

The Coordinator provides subject matter expertise and guidance to employees while interpreting and applying laws, legislation, regulations, and policies applicable to facilities issues such as the building code and regulations, national fire code, and commercial office measurements. They also develop and maintain an electronic library of facility plans that enables high level discussions when space needs change. The Coordinator is responsible for asset inventory and special projects.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.  For information on all our Benefit program offerings, click here: Benefits for government employees.

Qualifications and Experience

This position requires a minimum of a bachelor’s degree + 1-year related experience; or an equivalent combination of training and experience may be acceptable. 

The successful candidate must be familiar with the procurement of leased space and goods, including systems furniture, building services, and construction. The candidate must have a working knowledge of architectural drawings, space programs, and the ability to provide informed advice as space plans are being developed and reviewed. Familiarity with government policies and procedures is considered an asset.

The incumbent must be able to deal tactfully with staff at all levels as well as private sector contacts. They will be able to demonstrate effective interpersonal communication (both oral and written) and possess strong organizational skills. This role requires the incumbent to be a team player working as well as an independent worker able to exercise sound judgement and exhibit initiative. They must also be proficient in the standard computer applications such as Microsoft Office Suite and AutoCAD.

Experience and/or knowledge of any of the following would be considered an asset:

• Procurement process experience
• Project Management training and experience
• Knowledge of client management with a focus on client satisfaction
• Knowledge of Occupational Health and Safety policies, programs, and procedures
• Knowledge of building codes and standards

Working Conditions

• Your normal work week is 35 hours/week, 7 hours/day (and will require availability 24/7 during times of crisis). You may be required to work overtime on occasion.
• You primarily work within a comfortable office environment with regular travel at local and provincial level to attend project meetings.
• This position requires regular travel around the province; therefore, a valid Nova Scotia driver’s license is required.
• Visually demanding using computer monitors, sitting for long periods of time and occasionally moves/lifts light objects such as office supplies, furniture, and equipment.
• Normal office environment with a high degree of concentration and accuracy needed. Sitting for long periods of time and inside closed buildings. Regular use of computer equipment.
• Regularly needs to read/interpret written materials and interpret data requiring a high degree of concentration and accuracy. Challenged with a balancing several tasks simultaneously, good memory and attention to detail are required.
• Must be able to work calmly and effectively under stress as the incumbent is under frequent demands to ensure numerous deadlines are met and client requests are responded to promptly.
• Ability to handle challenging situations and diffuse tense situations.

Additional Information

This is a permanent, full-time vacancy based in Halifax, Nova Scotia.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless career paths.