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File Clerks (Clerk 1(A)-(B))

Date: Jan 7, 2021

Location: HALIFAX, NS, CA, B3J 2L6

Company: The Government of Nova Scotia



Competition # : 28580 

Department: Justice

Location: HALIFAX

Type of Employment: Term

Union Status: NSGEU - NSPG 

Closing Date: 1/21/2021​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us


The Legal Services Division of the Department of Justice is the government’s law office, responsible for the provision of all legal services (excluding prosecutions) to the Province of Nova Scotia.  The lawyers in the Legal Services Division provide legal advice and services on a broad range of matters to the Government and many of its agencies, boards and commissions. The professional support staff provide day to day support to the lawyers and senior management. The Legal Services Division consists of Solicitor Services, Litigation Services (including Child Protection) and the Registry of Regulations.


About Our Opportunity


As the Clerk you will provide high quality, general filing management support within the Legal Services Division.  In particular you will assist in file creation, tracking, printing and, as required, preparation for archiving.


You will be responsible for creating, tracking and managing Solicitor Service and Litigation (Child Protection) files. The opportunity requires you to be able to adapt to shifting priorities, respond in a timely and appropriate manner to inquiries and to be organized in your day to day file management.


Qualifications and Experience


As the successful candidate, you will possess a high school diploma or an acceptable combination of education/training and experience.


Your excellent communication skills (written and verbal), attention to detail and organizational skills, and ability to work with minimal supervision is required. Proficiency with standard computer software (including MS Word), file management, and maintaining confidentiality are also critical.

Previous experience in a professional office environment, knowledge of legal terminology, and working as part of a team would be considered as assets.  Dicta typing and data entry skills would also be assets.


We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.



Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.




Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as  Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs.


Working Conditions


Fast paced, busy environment where there is a requirement to manage some sensitive, confidential content.


Additional Information


This competition has been opened to fill 2 full-time term positions: one for Solicitor Services and one for Child Protection.

The projected end dates for these positions are December 2, 2022 and Jan 15, 2022.

What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Mentorship through iNSpire; a new formal, interdepartmental mentorship program that connects employees so they can gain knowledge and experience to support their career development.
  • Countless Career Paths for Nova Scotians. 
  • Department Specific Flexible working schedules.



Pay Grade:  CL 05  

Salary Range:  $1,189.20 - $1,400.60 Bi-Weekly


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:



 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to


                                                                                                                                            Click here to see how we won!