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Financial Services Officer 2

Date: Feb 17, 2021

Location: HALIFAX, NS, CA, B3J 2V9

Company: The Government of Nova Scotia

 

 

Competition # : 29201 

Department: Service Nova Scotia and Internal Services

Location: HALIFAX

Type of Employment: Term

Union Status: NSGEU - NSPG 

Closing Date: 3/3/2021​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us

 

The Nova Scotia Digital Service (NSDS) is a new organization within the government of Nova Scotia, with a mission to change the way government interacts with citizens. Our team is large, diverse, and passionate about making a difference to citizens’ lives. We believe in user-centered iterative digital service design, and practice internet-era ways of working.  We focus on: 

  • Delivering excellent services, built around the needs of users.
  • Providing public servants with the digital services and tools they need to enable collaboration, add value, and be effective.
  • Supporting and enabling the Nova Scotia public service to use new approaches to deliver better government in the internet era. 

 

Our users come from all walks of life and so do we. We are committed to inclusion and belonging.

About Our Opportunity

 

As the Financial Services Officer 2, you will play a key role in enabling government to fulfil contractual obligations and ensure financial accuracy relating to programs across the provincial government. You will be responsible for ensuring financial transactions and budget management are accurate in the course of delivering on program outcomes with our partners across government, in particular as it relates to vendors of which there are over one hundred, including over 3,000 financial transactions in the division.

Primary Accountabilities

 

  • Track and report on financial positions of all vendor contracts, including preparing and requesting requisitions; preparing the Ariba entry and requesting the outline agreement from Procurements; requesting creation of vendor accounts in SAP and creating purchase orders, increasing as required. 
  • Analyze and present Divisional financial resource utilization.
  • Manage financial documentation related to procurement management.
  • Assist in preparing the annual budget. 
  • Ensure the Ministerial Approval, Procurement and Treasury Board approvals are in place to pay invoices.
  • Coordinate outline agreements.
  • Submit vendor invoices for payment.
  • Ensure Flextrack timesheets are approved by project managers and cost centre owners.
  • Assist management team with monthly forecasting and fiscal year end financial activities.
  • Develop monthly financial reports to track expenses and recoveries required per cost centre/project/contract (based on reports from vendors and Flextrack).
  • Prepare/process journal vouchers to recover funds for project expenses from other divisions and departments.
  • Investigate transactions incorrectly charged to cost centres and process JVs to correct.
  • Create accruals as needed at year end.
  • Pay for operating expenses (training, membership renewals, etc.) with PCard.
  • Provide financial subject matter expertise to management team and project managers to explain financial requirements.
     

Qualifications and Experience

 

This may be the right opportunity for you if you have successfully completed high school and have 3 years of post-secondary professional accounting training plus 5 years of related experience. A Bachelor’s degree in commerce or business administration and/or enrollment in a professional accounting designation (CPA) program will be considered an asset.

 

You are guided by Generally Accepted Accounting Principles (GAAP) as well as Public Sector Accounting Board (PSAB) in your work. You possess exceptional time management skills and are detail oriented. You are comfortable working with minimal supervision, with demonstrated initiative.

 

You have an excellent understanding of the demands and requirements of a large and diverse group of clients. In addition, you are effective at managing multiple priorities, you are a team player with strong interpersonal and communication skills. You have previous experience providing advice and direction with regards to financial matters, exercise sound judgment, apply critical thinking, while maintaining confidentiality of sensitive information. Furthermore, you are experienced with and are proficient in the Corporate Financial Management System (CFMS/SAP)as well as Microsoft Excel.

 

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

 

An equivalent combination of training and experience may be acceptable. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

 

The Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs.

Additional Information

 

This is a full-time, 2-year Term employment opportunity.

What We Offer

 

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • An engaged workplace where we foster respect and recognition.
  • Forward-thinking policies and strategies.
  • Mentorship through iNSpire; a new formal, interdepartmental mentorship program that connects employees so they can gain knowledge and experience to support their career development.
  • Countless Career Paths for Nova Scotians.
  • Department Specific Flexible working schedules.

 

Pay Grade:  TE 22  

Salary Range:  $2,042.72 - $2,402.25 Bi-Weekly

 

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

 

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

 

 

 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 

 

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 

 

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.