Financial Services Officer Coordinator (Secretary 3)

About Us

At Service Nova Scotia, we impact every citizen, business and municipality in Nova Scotia. Our mandate is to design and deliver programs and services to meet the needs of our clients and the public good through a culture of excellence.  Our vision is to be a recognized leader in service and public protection that delivers trusted, accessible, modern programs, and contributes to Nova Scotia as a safe and desirable place to live, work and do business. To learn more about our department, click here.

The Financial Services Division of Service Nova Scotia provides corporate financial services, payroll processing and the recovery of outstanding debt for government departments and agencies. 

At SNS, we don't just accept difference - we celebrate a supportive culture of diversity, inclusion and belonging!

The people who use government programs and services come from all walks of life. It is important that the SNS reflects the people we serve – so we can deliver better, and more accessible, and inclusive public services. We work hard to create an environment where different perspectives and experiences are valued. We are committed to helping diverse talent thrive. 

About Our Opportunity

If you hold excellent organizational and communication skills, a strong work ethic and experience providing executive level support, the Financial Services Office Coordinator role may be your next career opportunity. 

In this position, you will work in a highly collaborative environment carrying out the day-to-day administrative functions with minimal direction. Working in a fast paced, continuously evolving environment, you will ensure the effective coordination, and efficient operations of the division, leveraging your expertise and excellent client services. 

Primary Accountabilities

-Act as a point of contact and work collaboratively with departments, the public and key stakeholders. 

-Provide senior level assistance and are responsible for the efficient and effective operation of the administrative functions of the Financial Services Division.  

-Prepare and compose confidential correspondence, reports, and numerous tracking documents.   

-Ensure regulatory and corporate/departmental requirements and accountability reporting processes are met.   

-Maintain a comprehensive knowledge of the divisions functions and activities recognizing the complex functions and processes of the Financial Services Teams.  

-Coordinate and manage schedules, arranging meetings and events. 

-Oversee the divisions web and SharePoint presence, ensuring content is accurate, up-to-date, and relevant.  

-Assist in the development and management of various and on-going projects and plans.  

-Ensure constant innovation and administrative process improvements 

In addition to the above, you will work to ensure efficient workflow is achieved by managing numerous operational processes as well as coordinating work with other executive assistants. You will maintain up-to-date knowledge of government practices and policies to deal with and ensure efficiencies related to office enquiries, correspondence, purchasing, procurement/vendor management and requests at the senior administrative level.

Qualifications and Experience

To be considered for this opportunity, you have successfully completed an office administration program with 4 years of related experience or the equivalent combination of training and experience.  

You are a self-motivated individual who works well independently and participates fully in a team environment.  You possess a broad range of knowledge relating to the functions, activities, policies, and practices of executive government offices. You are dedicated to high standards of quality with proven initiative, integrity, judgement, decision making abilities, and communication skills (verbal and written).  You are resourceful, reliable and have a high degree of organizational skills, which are required to determine priorities with minimal supervision in a busy environment.  Essential skills include advanced computer skills using Microsoft Office (Word, PowerPoint, Outlook, and Excel), SharePoint and efficient office management practices. A high degree of confidentiality, sensitivity, discretion, and judgement are essential.  You must be able to effectively respond to high volumes of work and work independently with minimal supervision. 

SAP knowledge as well as bilingualism would be viewed as assets. 

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of training, education and experience will be considered. Equivalencies may include but are not limited to: 

-Completion of a 2-year diploma and 3-years related experience. 

-Completion of a related bachelor’s degree and 1-year of experience 

-At least 5 years of related experience. 

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application. 

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short- and Long-Term Disability, Vacation and Employee and Family Assistance Programs.  For information on all our Benefit program offerings, click here: Benefits for government employees - Government of Nova Scotia

Working Conditions

-Normal work week is 35 hours/week, 7 hours/day. 

-The work will conducted in a comfortable office setting

-May be required to work overtime on occasion.

Additional Information

This is a permanent, full-time opportunity. 

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• Department specific flexible working schedules