Legal Services Technician 1-2
Competition # : 47114
Department: Office of the Public Trustee
Location: HALIFAX
Type of Employment: Permanent
Union Status: NSGEU - NSPG
Closing Date: 20-Oct-25 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Public Trustee is committed to the proper administration of estates of deceased persons, incompetent persons, children and missing persons. It is also committed to providing informed consents for health care, placement to continuing care homes or home care services using an approach that is client-centred, respectful of human rights and freedoms and in the clients best interests if prior wishes, values, and beliefs are not known.
The Public Trustee of Nova Scotia is independent of government. It is set up as a corporation to protect the financial and personal well-being of its clients and offers a wide range of unique services. Its authority is set out in numerous provincial laws.
About Our Opportunity
As a Legal Service Technician 1-2 within the Public Trustee's Office you will provide high quality specialized legal assistance, case management, file management, secretarial and administrative support for the solicitors on staff with the Public Trustees Office.
Primary Accountabilities
In this role you will be creating, tracking, and managing all legal, infant, and administrative files. You will ensure that files/filing is up to date and brought forward for review by lawyers as required.
In the estate administration process, you will prepare legal documents including but not limited to applications for a grant of administration, elections for probate, affidavits, releases, inventories, final accounts, briefs, renunciations, and orders while ensuring that the highest Public Trustee and Court standards of accuracy and completeness are met in a highly confidential office setting.
You will provide administrative support by way of mail duties, preparing correspondence and legal documents, arranging for couriers, pay invoices, schedule appointments, and court dates, maintain lawyers’ calendar and schedule and book conference rooms. And provide back-up and support to front reception when needed.
You will respond to requests from all levels of government, private law firms and the public for information and assistance.
Qualifications and Experience
To be successful in this role you will have a certificate or diploma from a Paralegal program or Legal Assistant program. An acceptable combination of education/training and experience may be considered.
Demonstrated experience in an automated environment using Microsoft Word, Outlook, Excel, or similar transferrable programs is required.
As the ideal candidate you will have strong attention to detail, prioritization, and organizational skills with the ability to combine speed and accuracy while under pressure to meet deadlines. You are able to deal effectively in a multifaceted and sometimes stressful environment while ensuring confidentiality.
Must have demonstrated excellent data entry skills, verbal and written skills, a high degree of initiative, problem solving, independent work habits, and readily accept responsibility.
The following are considered assets in this position:
- Knowledge of the various levels of Court
- Knowledge of provincial government departments and agencies
- Demonstrated understanding of property law and the estate administration process, experience working with legal documents and forms, understanding of court proceedings, and legal terminology
- Comprehensive knowledge of relevant legislation and regulations
- Legal research and retrieval of relevant case law using electronic tools (e.g., Quicklaw, Westlaw, CanLII, and the like)
Equivalency
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.
Working Conditions
Normal work week is 35 hours/week, 7 hours/day
May be required to work overtime on occasion
Work is completed in a comfortable office environment
Additional Information
This is a Permanent employment opportunity, located in Halifax, NS.
What We Offer
- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
- Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
- Countless career paths
- Department specific flexible working schedules
Pay Grade: TE 13 - TE 19
Salary Range: $1,566.66 - $2,273.69 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.
