Share this Job

MLA Claims Administrator

                                                                                                           

 

Competition # : 35484 

Department: Legislative Services

Location: HALIFAX

Type of Employment: Permanent

Union Status: Exclusion - Non Union - NSPG 

Closing Date: 5/20/2022 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

 

The Speaker’s Office is responsible for implementing and maintaining all administrative programs, policies and procedures, budgeting and human resources which pertain to the Nova Scotia House of Assembly. The Speakers Office’s client departments include the three Caucus Offices, Leaders Offices, Hansard Reporting Services, Legislative TV, Legislative Library, House of Assembly Operations, Legislative Counsel, and the Office of the Ombudsman. The Speakers Office is also accountable for the payment of all Indemnities, Allowances and Expenses for the Members of the House of Assembly and Members of the Executive Council as provided for by legislation, regulation and government policy.

 

We currently have an exciting opportunity for you to explore as an MLA Claims Administrator.

About Our Opportunity

 

As the MLA Claim Administrator, your principal responsibilities are MLA claim administration and general administrative support to the Office of the Speaker. 

Primary Accountabilities

 

This is the sole position and operates independently in performing a specialized function, Claims Administration, within the finance and administration area of expertise.  As Claims Administrator, you will take lead responsibility in examining, reviewing, developing, adjusting, reconsidering, recommending and processing claims valued at approximately $4.2 million, in accordance with established policy and procedure which includes the House of Assembly Management Commission Regulations.


MLA claim administration involves reviewing and processing MLA expense claims within an acceptable timeframe (7 days) and according to House of Assembly Management Commission (HAMC) Regulations and Act. This includes reviewing for proper documentation and coding to appropriate financial accounts. There are 55 members who usually submit one Constituency Office claim, multiple direct-pay-to-vendor bills, and at least two travel claims per month. In addition, there are Constituency Assistant claims, Living Allowance claims and Leader claims. On average there may be 200 claims per month.


The incumbent must be comfortable working under pressure, as the claimants expect a timely response and quick once they submit their claim(s). An added challenge is when the claimant’s submission lacks important required documentation, which slows the review and approval process. The nature of the work often requires you to question / challenge claimants in positions of higher authority if policies and procedures are not followed. The Incumbent is the principal liaison with the MLA regarding their expense claims and answers many queries regarding the process, often face-to-face.


As the MLA Claims Administrator, you will report to the Director of Administration and Operations, Office of the Speaker.

Qualifications and Experience

This may be the right opportunity for you if have three years of related experience or an acceptable combination of training and experience.


As the ideal candidate you have previous experience processing expense claims and accounts payable. You demonstrate professionalism and confidence in your communication (written and verbal), with the ability to pay attention to fine details and stay focused on repetitive functions. You possess effective organizational and prioritizing skills to work effectively, and harmoniously, in a very busy office.


The ability to build trust and maintain confidentiality is essential, as is the ability to work well with minimal supervision, under stressful conditions and tight deadlines. You possess a strong initiative with a demonstrated history of excising sound judgement.


While not required, it is considered an asset if you have previously worked in a government department; have an understanding of the House of Assembly and Legislative Services; have familiarity and knowledge of SAP.

Leadership competencies required at this level of work are: 

Analytical Thinking, Adaptability and Flexibility, Attention to Detail, Client Orientation, Effective Interactive Communication, Initiative, and Intercultural and Diversity Proficiency.


We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
 

Benefits

 

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

 

What We Offer

 

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless Career Paths.
  • Department Specific Flexible working schedules.

 

 

     

Pay Grade:  EC 03 

Salary Range:  $1,582.35 - $1,977.94 Bi-Weekly   

 

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

 

Current government employees may access this posting through the link below:

 

 

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.