Manager, Financial and Administrative Support
Competition # : 47102
Department: Service Nova Scotia
Location: HALIFAX
Type of Employment: Term
Union Status: Exclusion - Non Union - NSPG
Closing Date: 17-Oct-25 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
At Service Nova Scotia, we impact every citizen, business and municipality in Nova Scotia. Service Nova Scotia’s mission is to design and deliver programs and services to meet the needs of our clients and the public good through a culture of excellence. Service Nova Scotia’s vision is to be a recognized leader in service and public protection that delivers trusted, accessible, modern programs, and contributes to Nova Scotia as a safe and desirable place to live, work and do business.
About Our Opportunity
As the Manager, Financial and Administrative Support, you are responsible for the design, development, management and implementation of financial and administrative processes and procedures in support of the Collection Services Team responsible for the recovery of overdue provincial debt. You also optimize the use of IT solutions in a consultative and training-oriented environment.
Primary Accountabilities
- Manages the financial/accounting responsibilities for over $470 million in debt recovery by the Collection Services team. Ensures all monies are properly posted to respective accounts, distributed to client departments, and provides month-end reconciliations and account activity reports.
- Supports the collection of Nova Scotia Sales Tax to ensure accurate taxes are received on the private sales of vehicles, boats, trailers, and recreational vehicles. This includes reviewing daily tax assessments by Access NS Offices for vehicle registrations on private sale transactions, reviewing vehicle appraisals, and communicating vehicle registrants.
- Ensures the effective management of human and financial resources by hiring, training staff, ensuring the establishment of team and individual targets. Monitors, evaluates, and provides coaching, performance and attendance management to ensure individual and team success.
- Promotes a diverse and healthy workplace culture to enable staff to meet their highest performance.
- Demonstrates excellent leadership competencies, respects corporate human resources practices, promotes team building while ensuring the team has a robust accountability structure.
- Works closely with internal associates to evaluate systems, business processes and operational procedures to ensure best practices and continuous improvements are embedded in the operations.
- Follows provincial Payment Card Industry (PCI), Data Security Standards (DSS), and provincial finance policies to ensure fiscal and data integrity.
- Works closely with the Financial Services Operational Accounting team to reconcile all cash in transit accounts to ensure accurate assignment of monies received.
- Ensures new Collection Services business received from client departments is accurately created in the Collection client management software, ensures accounts are properly coded, and assigned to respective account types for accurate data management.
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Collaborates with the Director and Management Team to prepare and implement the Collection Unit's budget and section operational business plan to ensure objectives support corporate goals; monitors results and performance to ensure goals are successfully met.
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Adheres to procurement guidelines, acquiring goods and services in the most cost-effective manner, and accurately forecasting budget requirements for the fiscal year.
Qualifications and Experience
To be considered for this opportunity, you hold a university degree in a relevant discipline such as business, accounting, commerce in addition to several years of operational management experience in a fast-paced financial accounting support environment. You also have experience managing multiple priorities, and your knowledge and expertise will allow you to evaluate systems, business processes and operational procedures to ensure best practices and continuous improvements are embedded in the operations. Legislative knowledge and interpretation are also critical. Familiarity with financial/accounting/banking applications is required.
You are intuitive, creative and resourceful in identifying needs and initiating development of potential solutions through technological applications. Some data analytical skills are also needed.
This position requires the ability to supervise staff and interact effectively with stakeholders and senior leadership. In addition, you are highly motivated, and you have excellent team collaboration skills. Partnering collaboratively with stakeholders to achieve common goals, you apply the concepts of equity, diversity, and inclusion. Strong planning, organizational and administrative skills are important in setting priorities, meeting deadlines, and managing multiple assignments. You also have strong critical thinking, analytical, and problem-solving skills.
Your strong communication skills (both written and oral) will allow you to draft summaries of proposed or actual requirements, develop impact statements, as well as develop, share and articulate ideas, strategies and proposals to technical and non-technical audiences.
Familiarity with JEIN, Amanda, RMV, SAP would be viewed as an asset.
The following competencies are important for this position: Analytical Thinking, Action Management, Developing Others, Team Leadership, Effective Interactive Communication, Interpersonal Understanding, Intercultural and Diversity Proficiency, client management and accounting applications.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Equivalency
An equivalent combination of education and experience may be considered.
Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.
Working Conditions
-Normal work week is 35 hours/week, 7 hours/day
-Some overtime work required
-Dynamic continuously evolving work environment
Additional Information
This is a term full-time position based in Halifax with a projected end date of October 31, 2027.
What We Offer
-Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
-Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
-Countless Career Paths.
-A dynamic, client-focused office environment where service excellence and teamwork are our focus.
Pay Grade: EC 10
Salary Range: $3,108.16 - $3,885.22 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.
Current government employees may access this posting through the link below:
PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.
