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Procurement Specialist (Program Admin Officer 3) (Hiring Pool)

 

 

Competition # : 33810 

Department: Service Nova Scotia and Internal Services

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG 

Closing Date: 1/26/2022​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us

 

Procurement is a division of the Department of Service Nova Scotia and Internal Services (“SNSIS”) that manages major procurements for departments, agencies, boards and commissions and their complex business needs. In Procurement, we ensure an open and fair process that maximizes competition and supports the environment, economy, and society to obtain the best value. We provide the knowledge and expertise required to guide government as it seeks unique, creative, sustainable procurement solutions for complex business needs.

 

Procurement is changing as a function within the enterprise and as a profession. Our vision is to be the leader in government procurement service delivery, and we will achieve this through integrating an innovative approach in all procurement efforts, resulting in:

  • responsible management of public resources.
  • clear client focus.
  • optimized sourcing solutions; and
  • transparency, compliance, and sustainability accountability to our colleagues and customers.

 

What is Procurement?

 

Procurement is defined as the activities involved in establishing requirements, sourcing activities, market research, and negotiation of contracts to acquire products or services.

 

Moreover, procurement exists to explore supply market opportunities and to implement sourcing strategies that deliver the best possible outcome to the organization, its stakeholders, and Nova Scotia overall.

SNSIS Procurement provides knowledge and expertise to guide our clients as they seek unique, creative, sustainable procurement solutions for complex business needs.

 

About Our Opportunity

 

This posting will be used to establish a Hiring Pool for the Halifax location. This Hiring Pool will be used to fill multiple Permanent, Term, Temporary and Casual opportunities over the next several months.

 

As the Procurement Specialist, you are responsible for and/or contribute to the strategic sourcing and category management processes relating to an Information Technology (IT) management category. Our category is seeking to make Nova Scotia a Digital leader by investing in technology to provide positive client experiences and service excellence.  We are instrumental in assisting our clients to improve digital services with innovative ideas to improve business processes and eliminate waste. You help identify opportunities to achieve sustainable cost savings through stakeholder engagement, spend analytics, category market intelligence, etc.

Primary Accountabilities

 

You are responsible for the total procurement process for IT goods and services, as it relates to significant business initiatives which include, but are not limited to, supporting and/or leading strategic sourcing activities, tactical procurement and contract management activities. You also provide advice, leadership and consultation regarding supply market trends, sourcing methodologies, leading procurement practices, cost savings opportunities, and sourcing performance progress. Assisting with negotiations of major Government contracts and initiatives is a major role of this position. The position requires a sound knowledge of Canadian contract and tendering law plus all relevant acts, regulations, and trade agreements as they pertain to the public procurement environment. Another key mandate is the ability to provide direction to Government and the private sector on complex issues of procurement, contracting, negotiation and business relationships. Furthermore, you provide advice on vendor disputes providing information and recommendations on dispute resolution.

Qualifications and Experience

 

To be successful in this role, you will have a bachelor’s degree plus a minimum of 5 years of directly related experience in procurement; or an equivalent combination of training and experience. You also must have the following skills or work experience. 

  • Demonstrated end to end previous experience in RFx (RFPs, RFQs, RFIs, etc.) development and process (Specifically this includes writing of solicitation, specification review, Best Value evaluation process and contract language, development, and negotiation).
  • Experience in project management and contact management.
  • Interpersonal and creativity skills with a high degree of diplomacy in providing advice and guidance to senior management, as well as being effective to address/resolve vendor and client complaints and queries.
  • Ability to identify, manage and mitigate risks and disputes that could result in legal action or have the potential to create the perception of distrust in the Procurement Process.
  • Ability to adapt rapidly to changing circumstances and environments.
  • Advanced demonstrable time management and organizational skills.
  • Advanced critical thinking skills
  • Excellent skills with the Microsoft Office suite especially Excel and Word; and
  • Ability to confidently manage and facilitate meetings with both stakeholders and vendor industry (In-person and virtually).

 

The following would be considered assets:

  • Completion or partial completion of Certification/Training such as PMAC, PSPP, SCMA and PMP
  • Experience in IT related goods and services procurement
  • Experience in public procurement; and
  • Experience with SAP (procurement modules) and SAP Ariba.

 

Equivalency

 

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

 

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

Additional Information

 

This posting will be used to establish a Hiring Pool for the Halifax location. This Hiring Pool will be used to fill multiple Permanent, Term, Temporary and Casual opportunities over the next several months. Please Note: Casual work (less than 10 weeks duration) is non-bargaining unit status work and successful applicants placed in casual assignments will not be considered to have bargaining unit status.

 

Due to social distancing requirements implemented in response to COVID-19, ability to work remotely may be required when beginning in this position.

 

On October 6, 2021 the Government of Nova Scotia announced full vaccination will be a condition of employment for new staff being hired. View News Release

What We Offer

 

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Department Specific Flexible working schedules.

 

Pay Grade:  PR 13  

Salary Range:  $2,396.86 - $2,913.59 Bi-Weekly

 

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

 

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

 

 

 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 

 

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 

 

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.