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Program Admin Officer 3 (Project Coordinator)

 

 

Competition # : 35934 

Department: Service Nova Scotia and Internal Services

Location: HALIFAX

Type of Employment: Temporary

Union Status: NSGEU - NSPG 

Closing Date: 10/13/2022​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us

Service Nova Scotia and Internal Services (SNS-IS) supports the public sector as it delivers programs and services that Nova Scotians rely on.  We deliver services to government and beyond by processing a million financial transactions each year, auditing government operations, optimizing information and technology, managing major purchases for the public sector and helping public bodies administer the Freedom of Information and Protection of Privacy (FOIPOP) Act and the records Act.

About Our Division

Procurement is a division of SNS-IS that manages major purchases for departments, agencies, boards and commissions and the Nova Scotia Health Authority. We ensure an open and fair purchasing process that maximizes competition and supporting the environment, economy and society to obtain the best value. We provide the knowledge and expertise required to guide government as it seeks unique, creative, sustainable procurement solutions for complex business needs as well as educate the supplier community on the many opportunities within public procurement.

About Our Opportunity

As the Project Coordinator with Procurement, you will support the development and implementation of engagement/outreach strategies for both internal and external stakeholders, identify opportunities for collaboration and will coordinate communications and outreach activities. You will consult with other jurisdictions, government, the MASH sector and the supplier community to discuss issues, trends and best practices for educating and engaging all stakeholders in the public procurement process to maximize competition and support the province’s goal of obtaining best value.

Primary Accountabilities

In this role you can also expect to:

  • Develop and maintain key supporting collateral.
  • Deliver virtual and in-person training sessions.
  • Participate on internal and external committees that support public procurement.
  • Plan, manage, execute and evaluate various projects.
  • Use your human resource skills to manage and motivate project teams within government.
  • Contribute to the effective functioning of the team by promoting diversity and a healthy, respectful workplace, respecting corporate human resources practices, promoting teamwork and individual development, supporting accountability, and maintaining internal communication.
  • Complete other related duties as assigned.

Qualifications and Experience

You have a bachelor’s degree plus five (5) years related experience, or equivalent combination of training and experience. Effective communication skills, both verbal and written, along with good interpersonal, facilitation, presentation and influencing skills are essential.  Experience in a public sector procurement environment would be considered as asset. The successful applicant will have a history of applying a consultative/collaborative approach and demonstrated capacity in:

  • Establishing and maintaining effective rapport across broad stakeholder community
  • Building, managing, and supporting successful multi-stakeholder partnerships
  • Project management – demonstrated experience managing multiple projects to successful completion on time, on budget, and within scope
  • Team leadership – leading, directing, motivating and mentoring highly professional cross- functional teams
  • Flexibility to switch focus based on priorities while quickly learning new subject matter
  • Ability to participate fully (manage and/or support) as required in a project driven , cross functional team environment
  • Technical - a working familiarity with the Procurement module of SAP and Ariba, relevant computer programs needed to make the most effective use of modern technology for process improvements

 

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of training, education and experience will be considered. Related equivalencies may include, but are not limited to:

  • A related master’s degree and three (3) years related experience
  • Completion of a 2-year college diploma program and seven (7) years related experience

 

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

Working Conditions

Most of your work is in a comfortable office environment. You may be required to travel to sites on occasion. There is a need for you to balance competing priorities and meet strict deadlines. Your normal work week is 35 hours/week, 7 hours/day

Additional Information

This is a Temporary employment opportunity with anticipated end date of March 31, 2023. The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.

What We Offer

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
  • Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
  • Countless career paths
  • Department specific flexible working schedules

 

Pay Grade:  PR 13  

Salary Range:  $2,469.30 - $3,001.65 Bi-Weekly

 

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

 

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

 

 

 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 

 

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 

 

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.