Program Specialist (Program Admin Officer 3)



Competition # : 41762 

Department: Public Works

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG 

Closing Date: ​05-Mar-24 ​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us


The mission of the Department of Public Works is to deliver quality public building infrastructure for Nova Scotia. Our mandate is to ensure that the institutional infrastructure is constructed in a way that improves the lives of Nova Scotians while furthering the Provincial Government’s goal of acting on climate change. The Building Infrastructure Design and Construction (BIDC) Division of Public Works is responsible for the design and construction of new and renovated building infrastructure ranging in value from $1,000,000 up to $500,000,000 and encompassing building types such as Schools, Courthouses, Healthcare Facilities, Museums and Art Galleries, Provincial Buildings, Highway operations buildings and more.


The Building Infrastructure Design and Construction Division includes a dedicated team of professionals that work together with the goal of providing Nova Scotia with a better built environment. If you would like to be part of a professional team that helps to shape and influence policy and practice for better and more sustainable buildings in Nova Scotia, then we have an opportunity for you.

About Our Opportunity


Reporting to the Building Infrastructure Director, The Program Specialist is responsible for providing specialized and/or administrative and supervisory work in developing government programs. Administers, and manages government programs; administers and supervises the mediation of complaints in accordance with departmental policies and government legislation; plans, develops, evaluates, promotes and monitor new initiatives. Delivery for one or more programs on a tactical level.

Primary Accountabilities


  • Leads the development of departmental processes and policies required to implement a document and project management system.  Examples would be the development and maintenance of digital contacts, consultant change orders, change directive, addenda, and invoicing etc.


  • Conducts needs analysis and leads and/or responds to complex concerns from program stakeholders and collaborates with the directors to plan, develop, evaluate, promote, and monitor new program initiatives.


  • Analyses and provides program recommendations through reports and advice to management; develops program plans, updates program(s), and provides program evaluation.


  • Manages communications re project and construction management processes and assists with change management as the team migrates from a shared drive to a new Document and Project Management system.


  • Assists in document management, naming conventions, and storage standards and problem solves issues that arise for internal and external users related to document management and project processes.


  • Adds new projects and other items (capabilities or level of authorization) to user accounts to run monthly reports.


  • Provides support, guidance, and software and process training to internal and external stakeholders/users working with a new Document and Project Management system project processes.


  • Manages day-to-day relationships with clients, contract service providers, and team while working within an established contract management plan.


  • Advises and mediates complaints, responds to and may be involved with investigations. Identifies needs and responds to questions and concerns from key stakeholders and program users.


  • May deliver outcomes by supervising others and monitoring the support team to facilitate program objectives.

Qualifications and Experience


Your Experience and Education are required as follows:


  • You must have a university bachelor's degree.
  • You must have a minimum of five (5) years working in developing programs for public and/or private organizations.
  • A bachelor's Degree in public administration and governance would be considered an asset.
  • Experience with the construction industry working on large Infrastructure Projects, for example: Schools, Hospitals, Offices, Justice Department projects or Museums, would be considered a strong asset.
  • Experience with owner/consultant and owner/contractor contracts would be considered a strong asset.
  • Experience with eBuilder, Procore or similar document and project management software would be considered a strong asset.
  • An equivalent combination of training and experience will be considered.

Your Work Experience and Skills are required as follows:


  • You demonstrate sound judgement and interpersonal skills.
  • You are a self-starter with strong initiative and leadership abilities.
  • You can manage multiple priorities at a time in a fast-paced environment.
  • You can communicate well through written and verbal formats with clients, consultants, contractors, government departments and agencies.
  • Computer skills are required, including proficiency in MS Word, Outlook, Excel and Teams.


We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.



An equivalent combination of training, education and experience will be considered. Equivalencies may include, but are not limited to:


  • Completion of a 2-year diploma and seven (7) years of related experience


Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.



Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.


Working Conditions


This role is primarily based in a comfortable office environment, and you may be working at your computer for extended periods of time. You may be required to travel within the province to visit sites or regional offices.


What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward- thinking policies and strategies.
  • Countless Career Paths.
  • Department Specific Flexible working schedules.



Pay Grade:  PR 13  

Salary Range:  $2,543.38 - $3,091.70 Bi-Weekly


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:



 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to