Records Clerk (Summer Student)



Competition # : 41809 

Department: Labour, Skills and Immigration

Location: HALIFAX

Type of Employment: Student

Union Status: Exclusion - Non Union - NSPG 

Closing Date: 01-Mar-24  (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Labour, Skills and Immigration (LSI) works as a trusted partner to grow the population, develop our current and future workforce, and foster inclusive, safe and fair workplaces. This includes welcoming people from across Canada and the world, helping people prepare for job opportunities and build the skills they need, promoting safe work environments and helping employers and employees know their rights and responsibilities. We work together to create a future where everyone has an opportunity to thrive. The Professional Services Division within the Corporate Policy and Services Branch of LSI provides internal support to in the areas of Facilities Management, Health and Safety, and Records Management. We take a “people first” approach with our team and our work. We strive to build relationships based on kindness, respect, and collaboration. Working in a wide range of services, we provide a rich and supportive learning experience to all our summer students.

About Our Opportunity

The Professional Services Division requires a student for the summer of 2024. Working closely with the department’s Records Analyst and records staff in a centralized records office, the student will gain practical experience and knowledge of working in a provincial government records management environment.

Primary Accountabilities

Under supervision of the Records Analyst, as the summer student your responsibilities will include:

  • Accurately enter data on records into the department’s records management system, FileNet. Checks work to ensure complete and accurate to minimize errors and duplication of work.
  • Classify government records according to the approved records retention schedules, STAR/STOR.
  • Inventory and prepare records for off-site storage at the Provincial Records Centre and/or final disposition (destruction).
  • Search and retrieve files for departmental staff on request and returns files to the system upon return.
  • Organize historical government records in preparation for transfer to the provincial archives.
  • Use scanning equipment to digitize labour agreements and arbitration decisions. Uploads documents to FileNet Content Navigator.
  • Complete other inventory or process improvement tasks as required.

Qualifications and Experience

The ideal candidate is currently enrolled in a records management, archival or library program, and returning to school in the fall. Students enrolled in other post-secondary programs are also encouraged to apply. Candidates should possess a high level of accuracy and attention to detail, display strong organizational and analytical skills, and be able to work independently as well as part of a team. Familiarity with Microsoft Word, Excel, Adobe Acrobat Pro, and database programs is required.

Knowledge of online meeting platforms such as MS Teams and Zoom is also an asset.


Working Conditions


  • Normal work week is 35 hours/week, 7 hours/day.
  • You must be able to lift boxes of documents weighing up to 25 lbs.

Additional Information

This opportunity will start approximately May 1, 2024  with an end date of August 30, 2024.

This position is based out of Maritime Centre at 1505 Barrington Street, Halifax.


What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies.
  • Numerous career paths.



Pay Grade:  HOURLY 

Salary Range:  $14.97 - $28.26 Hourly   


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


Current government employees may access this posting through the link below:



PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to