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Registrar (Clerk 4)


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Competition # : 31182 

Department: Labour and Advanced Education

Location: HALIFAX

Type of Employment: Term

Union Status: NSGEU - NSPG 

Closing Date: 6/18/2021​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us


At the Department of Labour and Advanced Education we work to provide fairness, safety and prosperity for all Nova Scotians by helping them live, learn and work to their highest potential.  We have a staff of more than 500 employees working from offices throughout Nova Scotia.  Together we are responsible for workplace safety, fire safety, pensions, apprenticeship, adult education, and many other facets of everyday life.


If you thrive working in a fast-paced environment, and have a strong attention to detail, we have an exciting opportunity for you to explore as the Registrar.


About Our Opportunity


As Registrar at the Nova Scotia Apprenticeship Agency, you will be responsible for the administration of the day to day operations of all technical training, upgrade, refresher, and examination preparation training courses funded by the Agency.


You will ensure the registration of clients for technical training, monitor class registrations and consult with training providers and the Manager, Programs to recommend increases in class size, or create additional courses to accommodate technical training demand.


You will be responding to technical training and financial incentive inquiries from apprentices and employers and managing federal and provincial incentive programs for Apprentices progression and completion, ensuring records of progress are issued to apprentices confirming completion of required technical training for eligibility for incentive programs and assisting the Manager, Programs with the development and monitoring of the training budget, preparations, processing invoices and responding to inquiries from the CEO and COO in addition to other related duties as assigned.


This position reports to the Manager, Programs.


Primary Accountabilities


  • Manages the annual technical training schedule by allocating seats to apprentices, attends planning meetings with the training providers and, in collaboration with the training providers, Manager, Programs and Agency staff, determines the number technical training weeks required, including dates, location and capacity.
  • Coordinates the preparation and distribution of training confirmation for apprentices and employers by ensuring that each apprentice and their employer receive communication informing them of their training dates and location.
  • Ensures class registration lists are provided to training providers, Service Canada, and Training Consultants.
  • Ensures attendance and course-ending examination results for both in-class and online training are accurately recorded, prepares and provide reports and statistics on all technical training and costs of training including progress records for apprentices and provide reports to the Manager, CEO and COO to assist in planning for technical training, budget preparations and operational requirements.


Qualifications and Experience


This may be the right opportunity for you if you have completed high school with 4 years of related experience, an equivalent combination of training and experience may be considered.


You thrive working in a fast-paced environment demonstrating sound judgement and initiative. You are comfortable working independently with minimal supervision. You effectively multi-task and approach your work with objectivity and confidentiality. You possess exceptional communication skills (verbal and written) with experience in WordPerfect, Excel and other software packages. You have demonstrated experience interpreting and analyzing data.


We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.




Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.




Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.


Additional Information


Please note, this is expected to be a term status position with an end date of March 31, 2022; however, the position status (“term”, “temporary” or “casual”) is dependent on the start date of the successful candidate.


What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies.
  • Mentorship through iNSpire: a new formal, interdepartmental mentorship program that connects employees so they can gain knowledge and experience to support their career development.
  • Countless career paths for Nova Scotians.
  • Department specific flexible working schedules.



Pay Grade:  CL 22  

Salary Range:  $1,813.71 - $2,006.07 Bi-Weekly


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:


Current NS Government Employee Sign In


Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to