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Secretary 2 (Administrative Assistant)

Date: Nov 9, 2020

Location: HALIFAX, NS, CA, B3J 3J9

Company: The Government of Nova Scotia



Competition # : 27788 

Department: Energy and Mines

Location: HALIFAX

Type of Employment: Term

Union Status: NSGEU - NSPG 

Closing Date: 11/23/2020

About Us

The Department of Energy and Mines brings all of the province’s experts in subsurface resources together in one department. Currently, eight Canadian provinces and territories and the federal government organize energy and mining promotional, regulatory, science and information management functions under the authority of one Minister.

About Our Opportunity

As a Secretary 2, you will be the lead administrative resource for the Regulatory and Strategic Policy Division and will collaborate with other administrative leads within the Business Development Corporate Services Branch (BDCS) and across the Department. You will be responsible for overseeing Divisional financial transactions, including the processing of invoices, and are a key resource in coordinating the Division’s budget.

Primary Accountabilities

A typical day in the role could include any of the following duties:

  • Preparing routine and non-routine correspondence, memos, and reports
  • Coordinating the Director’s electronic calendar
  • Preparing agendas and accurate minutes/notes for routine senior management meetings, such as the Monthly Directors Forum
  • Responding to incoming calls, emails, and other inquiries
  • Making changes to the division’s budget, based on direction from the Director and/or Manager
  • Ordering goods and services, ensuring proper procurement procedures are followed
  • Processing invoices for payment
  • Other duties as assigned
Qualifications and Experience

1 year business course plus 3 years of related experience. An equivalent combination of training and experience will be considered.

In addition to the above, you must:

  • Possess excellent communication and interpersonal skills,
  • Have proficient typing skills and a sound working knowledge of computers,
  • Have a proficiency using the Microsoft Office suite of programs and Outlook,
  • Possess initiative and good judgement,
  • Have excellent organizational and administrative skills, and a thorough knowledge of secretarial procedures,
  • Be organized and able to prioritize a diverse workload,
  • Possess proofreading skills – writing and grammar.

In addition to the above, the following would be considered assets to your success:

  • Knowledge of the Nova Scotia Department Energy and Mines
  • Experience with SAP

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.


Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as  Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria. 

Additional Information

This is a Term employment opportunity with an anticipated end date of June 4, 2021. The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.

What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Mentorship through iNSpire; a new formal, interdepartmental mentorship program that connects employees so they can gain knowledge and experience to support their career development.
  • Countless Career Paths for Nova Scotians. 
  • Department Specific Flexible working schedules.


Pay Grade:  CL 18  

Salary Range:  $1,571.23 - $1,758.00 Bi-Weekly


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:



 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to


                                                                                                                                            Click here to see how we won!