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Secretary 2 (Child, Youth and Family Supports)

 

 

Competition # : 33617 

Department: Community Services

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG 

Closing Date: 12/8/2021​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us

 

The Department of Community Services (DCS) is a large and diverse department that provides a broad portfolio of programs and services designed to assist people in Nova Scotia to become independent, self-reliant, and secure. This is achieved through working collaboratively internally across all divisions of DCS and externally, with a significant network of service providers, other departments and levels of government, to achieve the desired and shared outcomes for citizens who may require specific services and supports.

 

The Department is responsible for a broad range of social services including those under Child Youth and Family Support (CYFS), Employment Support (ESS), Income Assistance (IA), Homelessness and Supportive Housing, and Disability Support Program (DSP).

 

For more information on our department please visit https://novascotia.ca/coms/.

 

About Our Opportunity

 

The Secretary provides administrative support to the Child, Youth and Family Supports (CYFS) team consisting of Directors, Program Coordinators and Specialists. In this key role, you will ensure efficient and effective office procedures are administered in a timely manner to support the CYFS program mandate. You are an essential member of our team, helping to keep our office operations running smoothly.

 

Primary Accountabilities

 

A few of your key responsibilities include providing support for International Adoptions, Adoption Subsidies, Foster Care, Child and Youth Caring programs, and Exceptions to Policy requests. In addition, you will coordinate electronic calendars; arrange meetings, travel accommodations and prepare agendas.  You will also:

 

  • Prepare various correspondence related to adoption, foster care, and children in care programs;
  • Requisition cheques to cover budgets, grants, training and other costs associated with programs;
  • Review, sort and distribute mail;
  • Respond to inquiries from the public, agencies, and departments; and
  • Maintain accurate data and statics.

 

Qualifications and Experience

 

You have a one (1) year business course and a minimum of three (3) years of secretarial/administrative support experience.

 

You are a collaborative team player and have demonstrated proficiency in Microsoft Office Suite and are familiar with STAR/STOR. Attention to detail and a high level of accuracy in your work is essential. You must use a great deal of judgement when handling telephone inquiries because of confidential matters.

 

You must demonstrate the ability to work independently in a busy and challenging environment, along with the ability to exercise sound judgment around issues requiring a high degree of tact and diplomacy. Excellent organizational, communication (written and verbal) and interpersonal skills are essential to your success in this role.

 

You are a self-motivated individual who works well independently and participates fully in a team environment. You possess exceptional organizational skills and the ability to manage competing priorities.

 

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

 

Equivalency

 

An equivalent combination of training, education and experience will be considered. Related equivalencies may include, but are not limited to:

 

  • A completed related bachelor’s degree
  • Four (4) years of related experience

 

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

 

Benefits

 

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

 

Working Conditions

 

Most of your time is spent in a comfortable office setting. You may occasionally be required to move/lift light objects such as office supplies, equipment, and files. You will have daily contact with the public, various Government Departments as well as other local Agencies and Institutions.

 

Additional Information

 

On October 6, 2021 the Government of Nova Scotia announced full vaccination will be a condition of employment for new staff being hired. View the news release here.

 

What We Offer

 

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless Career Paths.
  • Department Specific Flexible working schedules.

 

 

Pay Grade:  CL 18  

Salary Range:  $1,579.09 - $1,766.79 Bi-Weekly

 

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

 

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

 

 

 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 

 

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 

 

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.