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Secretary 2

Date: Dec 6, 2018

Location: HALIFAX, NS, CA, B3J 2A8

Company: The Government of Nova Scotia



Apply By: 12/20/2018  


Health and Wellness 


Secretary 2, Term, HALIFAX 


Competition # 17587  



About Us


The Department of Health and Wellness offers opportunities to grow and advance in a dynamic sector that touches the lives of all Nova Scotians.  Along with our partners, including the Nova Scotia Health Authority and the IWK Health Centre, we’re committed to continually improving our health care system. With a focus on collaborative primary health care, continuing care, improved supports for mental health and addictions, digital health, capital infrastructure, and more, the department is thinking differently about how to plan, fund, legislate and monitor to improve access and service delivery. To do this, we need leaders at all levels of the organization who embrace a challenge and believe in their ability to make a difference.


About Our Opportunity


By Providing exceptional administrative support to the Physician Services Branch of the Department of Health and Wellness you will ensure the effective coordination and efficient operation of the Unit. Areas of support will include:


  • Physician Advisor
  • Alternative Funding Team
    • Manager of Academic Funding Plans (AFPs)
    • Manager of Alternative Payment Plans (APPs)
    • AFP Clerk
    • APP Program Administration Office


Acting  as the primary contact for the Alternative Funding Unit you will work in collaboration with the larger Physician Services Team of approximately 16 employees as well as a liaison for staff within DHW and with our stakeholders; these include: the Nova Scotia Health Authority, the IWK, Dalhousie University Faculty of Medicine, Doctors Nova Scotia, AFP and APP physicians, Medavie Bluecross and the College of Physicians and Surgeons.


You will coordinate electronic calendars and arrange meetings while assuming responsibility for all logistics (which includes travel and accommodation) as well as manage an extensive Physician Services file system on behalf of the Unit. You will prepare agendas and take accurate minutes/notes to ensure decisions are recorded properly and in a timely fashion. This position will also assist with the coordination of work of other administrative and secretarial Branch staff as well as the composition and preparation of correspondence on behalf of Physician Services.  


About You


This role requires the successful completion of a one-year secretarial course from a recognized program plus three years’ experience; an equivalent combination of training and experience may be acceptable.


As the successful candidate, you will possess advanced skills in MS Office Products, including MS Outlook, Word, Excel and PowerPoint as well as excellent typing, proofreading and grammatical skills. You will have excellent judgment and an ability to balance multiple priorities under tight deadlines with a strong eye for attention to detail to ensure accuracy. Strong interpersonal, communication and administration skills are essential as is confidentiality and the ability to work in a team environment.


Medical terminology and previous experience in a healthcare administration setting, good knowledge of the Department of Health & Wellness procedures, office procedures and comprehensive knowledge of the Branch and Department’s organization and roles and experience in note/minute taking would be considered assets.


Other Considerations


Please note, this is a term position with an expected end date of December 10, 2019.



Pay Grade:  CL 18  


Salary Range:  $1,510.00 - $1,689.00 Bi-Weekly


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU).


If applying from outside a government office, employees must apply correctly via this link:



Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.  


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates.


Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Aboriginal People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of the equity groups, you are encouraged to self-identify on your electronic application.


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer.


We thank all applicants for their interest, however, only those selected for an interview will be contacted.  For questions or concerns, please contact


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