Secretary 3 (Administrative Assistant)



Competition # : 40501 

Department: Public Works

Location: HALIFAX

Type of Employment: Term

Union Status: Exclusion - Non Union - NSPG 

Closing Date: 02-Oct-23  (Applications are accepted until 11:59 PM Atlantic Time)

About Us


The Highway Engineering and Construction division at the Department of Public Works is responsible for the planning, design and construction of complex provincial highway projects. We’re committed to delivering optimum solutions and enhancing the quality of our province’s road network.


If you’re seeking an opportunity to support the Highway Engineering and Construction Team with highway programs, engineering and construction, then this is your next great adventure.

About Our Opportunity


Reporting to the Executive Director of Highway Engineering and Construction and Director of Highway Engineering and Capital Programs, the Administrative Assistant provides a broad range of senior level administrative assistance and support to Executive Director, Director, and the Division. 



Primary Accountabilities


This role is responsible for the efficient and effective day-to-day operation of the office.  Duties involve record and file management, coordinating and scheduling matters, demonstrating leadership, independent judgement and decision-making skills necessary to support the Office.  Using sound time management skills, the Secretary assists in facilitating appointments, prepares and distributes correspondence, setting meetings and workload planning.  The incumbent maintains up-to-date knowledge of government practices and policies to deal with and decrease the amount of time the Executive Director and staff spend on routine matters such as office enquiries, correspondence and requests at the administrative level. Additional administrative responsibilities may be assigned as required by the department.

Qualifications and Experience


As our next Administrative Assistant, you have successfully completed a one-year business course and have several years of senior office administration/secretarial experience or equivalent.

You are a self-motivated individual who works well independently, takes initiative, and participates fully in a team environment. You possess excellent grammar, proofreading, attention to detail, and organizational skills along with exceptional ability to manage competing priorities.  Strong communication skills (written and verbal) with an ability to address and manage client inquiries both in person and by phone is essential to your success.

You are experienced in ensuring confidentiality in all your work as well as establishing and building relationships with a variety of stakeholders. You have demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint), and are familiar with the use of STAR/STOR for records management Experience in the public sector, familiarity with SAP, Ariba, and/or Flextrack systems would be considered assets.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.



An equivalent combination of training, education and experience will be considered. Equivalencies may include but are not limited to:


  • Completion of a 2-year diploma and 3 years of related experience
  • Completion of a related Bachelors degree and 1 year of experience
  • At least 5 years of related experience.

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.



We offer you a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. 

Working Conditions


Most of your time is spent in a comfortable office setting. Your normal work week is 35 hours/week, 7 hours/day. You may be required to work overtime on occasion. Occasionally you may need to move or lift objects such as boxes, inventory, or files.

Additional Information


This is a Term employment opportunity with anticipated end date of August 9, 2024.  The appointment status Term is dependent on the start date of the successful candidate.

What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless Career Paths.


Pay Grade:  EC 03 

Salary Range:  $1,629.82 - $2,037.28 Bi-Weekly   


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


Current government employees may access this posting through the link below:



Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to