Senior Executive Administrative Coordinator

About Us

The Department of Justice is responsible for the administration of justice and for promoting access to justice and the safety and security of Nova Scotians through justice-related programs, services and initiatives. We are guided by the principles of preventative and restorative justice in fulfilling our mandate. Our efforts to promote safety, security, and access to justice for Nova Scotians span all areas of the Department and include programs and services that assist vulnerable people including Indigenous Nova Scotians, African-Nova Scotians, and Nova Scotians with disabilities. For more information on the Department of Justice please visit our website.
 

About Our Opportunity

As the Senior Executive Administrative Coordinator with the Department of Justice, you will be responsible for leading and coordinating a broad range of activities and functions that ensure the efficient and effective operation of the Executive Office.  You will liaise, develop relationships, plan, and coordinate a broad range of activities in support of departmental programs and services.  This position gathers and analyzes information, assesses options and makes recommendations as appropriate. Your work will contribute to a positive perception of Government's agenda, policies and activities and the successful implementation of programs and services.
 

Primary Accountabilities

In this role, you will be action oriented and demonstrate leadership, interpersonal skills, independent judgement, and decision-making to support the Office of the Minister/Deputy Minister.  You will use sound priority and time management skills to ensure appropriate and timely responses to all communication both verbal and written, scheduling and facilitating appointments, meetings, workload planning, and coordinating work with other executive secretaries. You will maintain up-to-date knowledge of government practices and policies to deal with and decrease the amount of time either the Minister or Deputy Minister spends on routine matters such as office enquiries, correspondence, and requests at the senior administrative level.
 

Qualifications and Experience

As the successful candidate, you have completed a recognized office administration program and are a seasoned professional with several years of senior level administrative experience.

In addition to the above, you exhibit excellent judgement, are receptive to feedback and have the ability to prioritize multiple tasks under tight deadlines.  You possess strong teamwork and collaboration skills. You excel in communication which is necessary when liaising with external/internal stakeholders and the public.  You have a high degree of professionalism, tact, diplomacy and consistently exercise discretion and confidentiality in managing correspondence and information as well as the ability to maintain composure in stressful situations. Lastly, you are a self starter who proactively initiates work tasks to ensure they are completed in a timely and efficient manner.

Strong attention to detail is critical in this role with a particular focus on proofreading, punctuation, and grammar skills. Understanding of the political and bureaucratic significance of issues and documents dealt with by the department, and the ability to exercise sound judgement in alerting the Minister/Deputy Minister to critical information will also be key in this role as is proficiency with MS Office and Outlook (or similar email system).

Leadership competencies required at this level of work are: Action Oriented, Analytical Thinking, Adaptability and Flexibility, Attention to Detail, Outcome Focus, Effective Interactive Communication, Teamwork and Collaboration, and Intercultural and Diversity Proficiency.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, interview(s), and reference checks.
 

Equivalency

An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
 

Benefits

Based on the employment status, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.  For information on all our Benefit program offerings, click here: Benefits for government employees.
 

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day.
• May be required to work overtime on occasion.
• Majority of time is spent in a comfortable office setting with frequent opportunity to move about.
• High concentration of visual demands for proof reading and entering data into a computer database, giving close attention to detail.
• Pressures to meet deadlines with attention to accuracy.
   

Additional Information

This is a Permanent employment opportunity located in Halifax, NS.
 

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• A dynamic, client-focused office environment where service excellence and teamwork are our focus