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Senior Executive Administrative Coordinator



Competition # : 32988 

Department: Health and Wellness

Location: HALIFAX

Type of Employment: Permanent

Union Status: Exclusion - Non Union - NSPG 

Closing Date: 10/22/2021 (Applications are accepted until 11:59 PM Atlantic Time)

About Us


The Department of Health and Wellness offers opportunities to grow and advance in a dynamic sector that touches the lives of all Nova Scotians.  Along with our partners, including the Nova Scotia Health Authority and the IWK Health Centre, we’re committed to continually improving our health care system. With a focus on continual improvements within the Health System, the department is thinking differently about how to plan, fund, legislate and monitor to improve access and service delivery. To do this, we need leaders at all levels of the organization who embrace a challenge and believe in their ability to make a difference.


About Our Opportunity


As the Senior Executive Administrative Coordinator with the Department of Health and Wellness, you will be responsible for leading and coordinating a broad range of activities and functions that ensure the efficient and effective operation of the Executive Office.  You will liaise, develop relationships, plan, and coordinate a broad range of activities in support of departmental programs and services.  This position gathers and analyzes information, assesses options and makes recommendations as appropriate.  Your work will contribute to a positive perception of Government's agenda, policies and activities and the successful implementation of programs and services.


Primary Accountabilities


In this role, you will be action oriented and demonstrate leadership, interpersonal skills, independent judgement, and decision-making to support the Office of the Minister.  You will use sound priority and time management skills to ensure appropriate and timely responses to all communication both verbal and written, scheduling and facilitating appointments, meetings, workload planning, and coordinating work with other executive secretaries.  You will maintain up-to-date knowledge of government practices and policies to deal with and decrease the amount of time the Minister spends on routine matters such as office enquiries, correspondence, and requests at the senior administrative level.


Qualifications and Experience


As the successful candidate, you have completed a recognized office administration program and hold several years of senior level administrative experience.


In addition to the above, you exhibit excellent judgement and the ability to prioritize multiple tasks under tight deadlines as well as possess strong teamwork and collaboration skills. You excel in communication which is necessary when liaising with external/internal stakeholders and the public.  You have a high degree of professionalism, tact, diplomacy and consistently exercise discretion and confidentiality in managing correspondence and information as well as the ability to maintain composure in stressful situations. Lastly, you are a self starter who proactively initiates works tasks to ensure they are completed in a timely and efficient manner.


Strong attention to detail is critical in this role with a particular focus on proofreading, punctuation, and grammar skills. Understanding of the political and bureaucratic significance of issues and documents dealt with by the department, and the ability to exercise sound judgement in alerting the Minister/Deputy Minister to critical information will also be key in this role as is proficiency with MS Office and Outlook (or similar email system).


Leadership competencies required at this level of work are: Initiative, Action Oriented, Analytical Thinking, Adaptability and Flexibility, Attention to Detail, Outcome Focus, Effective Interactive Communication, Teamwork and Collaboration, and Intercultural and Diversity Proficiency.


We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.




An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.




Based on the employment status, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.


Working Conditions


  • Normal work week is 35 hours/week, 7 hours/day.
  • May be required to work overtime on occasion.
  • Majority of time is spent in a comfortable office setting with frequent opportunity to move about.
  • High concentration of visual demands for proof reading and entering data into a computer database, giving close attention to detail.
  • Pressures to meet deadlines with attention to accuracy.


What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless Career Paths.
  • Department Specific Flexible working schedules.




Pay Grade:  EC 07 

Salary Range:  $2,091.49 - $2,620.36 Bi-Weekly   


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


Current government employees may access this posting through the link below:



Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to