Summer Student - Records Management
Competition # : 42726
Department: Finance and Treasury Board
Location: HALIFAX
Type of Employment: Student
Union Status: Exclusion - Non Union - NSPG
Closing Date: 09-May-24 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
At the Department of Finance and Treasury Board we strive to provide financial leadership, analysis and policies that strengthen Nova Scotia. As stewards of the province’s financial affairs, we deliver a wide range of corporate fiscal and management services – including the preparation of the provincial budget – as well as ensure government plans are coordinated and fiscally responsible.
About Our Opportunity
The Finance and Treasury Board (FTB) requires a student for the summer of 2024. Working closely with the department’s records and information management staff, the student will gain practical experience and knowledge of working in a provincial government records management environment.
Primary Accountabilities
Under supervision of the Records Analyst 2, as the summer student your responsibilities will include:
- Accurately entering data on records into the department’s records management system.
- Inventorying and preparing records for storage and/or final disposition.
- Searching and retrieving files for departmental staff on request.
- Assisting in the reorganization of records in the Central Registry.
- Assisting with the review, classification and processing boxes for records storage.
- Completing other inventory or process improvement tasks as required
Qualifications and Experience
The ideal candidate is currently enrolled in a records management, archival or library program, and returning to school in the fall. Students enrolled in other post-secondary programs are also encouraged to apply. Candidates should possess a high level of accuracy and attention to detail, display strong organizational and analytical skills, and be able to work independently as well as part of a team. Familiarity with Microsoft Word, Excel, Adobe Acrobat Pro, and database programs is required.
Knowledge of online meeting platforms such as MS Teams is also an asset.
Working Conditions
- Normal work week is 35 hours/week, 7 hours/day.
- You must be able to lift boxes of documents weighing up to 40 lbs.
What We Offer
- Career Possibilities; you will have access to multiple career paths, career guidance, and ongoing training for every stage of your career.
- Rewarding and versatile work; daily, you will get to see the impact you have in and around your community.
- Engaging workplace; you are respected, supported, and valued. We have forward-thinking policies and strategies and incorporate your feedback to enhance our services.
Pay Grade: HOURLY
Salary Range: $15.42 - $29.11 Hourly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
Current government employees may access this posting through the link below:
PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.
