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Training Coordinator (Program Admin Officer 3)

 

 

Competition # : 35923 

Department: Service Nova Scotia and Internal Services

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG 

Closing Date: 7/7/2022​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us

 

Procurement is a branch of Service Nova Scotia and Internal Services (SNSIS). Our staff provide knowledge and expertise to our clients as they seek unique, creative, sustainable procurement solutions for complex business needs. We oversee the Nova Scotia Sustainable Procurement Policy and manage the high value procurement process for government departments, the Nova Scotia Health Authority and the IWK. 

 

We guide agencies, boards, and commissions as well as the greater public sector including municipalities, academic institutions, and schools in their procurement efforts. 

 

We provide outreach and education to our supplier community encouraging them to become part of the public procurement equation. We also deliver sustainable procurement education to our internal client department as well as those in the MASH sector. 

 

About Our Opportunity

 

The Training Coordinator will report to the Manager, Procurement Engagement, and will be responsible for leading the development of a Procurement training plan and coordinating the delivery of the plan to all stakeholders engaged in the procurement process. This includes new and existing employees of SNS-IS Procurement, client organizations, public sector entities as well as the supplier community. 

 

They will provide guidance on the development and standardization of training materials and coordinate policy and/or process updates to these materials, internal communication sites and external websites.

 

Primary Accountabilities

 

The Training Coordinator will:

  • Lead the organization, coordination, administration, implementation, and monitoring of the Branch training plan.
  • Lead annual training needs assessments to identify knowledge gaps of new and existing Procurement staff, internal and external stakeholders
  • Ensure training goals are met in an efficient and fiscally responsible manner by completing fiscal reviews and report updates on the approved training plan and budget. 
  • Update and adjust the training plan throughout the year, identify and incorporate new training trends and requirements and adapt the plan as required.
  • Negotiate collaborative partnership arrangements for new training initiatives with other stakeholders with similar training goals and with a view to achieving cost efficiency.
  • Chair a Procurement Training Committee, coordinate strategic outreach initiatives and teams that deliver general and/or specialized procurement and business system education.
  • Collaborate with hiring managers to coordinate on-boarding training for new employees.
  • Use knowledge of best practices in adult learning to provide guidance on the development of standard training materials to ensure consistency across the Branch.
  • Collaborate with management and training delivery team within Procurement on a regular basis to support internal and external communication of training initiatives.

 

 

Qualifications and Experience

 

This may be the right opportunity if you have a bachelor’s degree plus five (5) years of related experience or an equivalent combination of training and experience. Knowledge of and experience with adult instructional design and delivery would be considered an asset.

 

You have confidence in your knowledge, professional judgement, and ability to problem-solve complex issues in a collaborative and responsive manner. You will also possess exceptional interpersonal skills, verbal and written communication skills, and a demonstrated ability to establish genuine and collaborative relationships with colleagues and staff within the organization and externally with other public sector entities and government stakeholders.

 

You have experience providing advice and developing recommendations to senior leadership, including the preparation of information and briefing notes, data and written reports, and presentations. You are a demonstrated leader, team player, and independent thinker with the ability to coordinate and lead project teams. You are well organized, capable of prioritizing and delegating high level work under tight timelines and you exercise sound judgement under pressure. 

 

You have high proficiency in using Microsoft Office programs (Word, Excel, Outlook, Teams, SharePoint), SAP and Ariba as well as knowledge of and experience with creative design, video editing and recording software such as Adobe Illustrator, Indesign, Camtasia, and SnagIt.

 

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

 

Equivalency

 

An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

 

Benefits

 

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

 

Working Conditions

 

Work within an office environment; some travel within the province to field offices and training venues.

 

What We Offer

 

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless Career Paths.
  • Department Specific Flexible working schedules.

 

 

Pay Grade:  PR 13  

Salary Range:  $2,396.86 - $2,913.59 Bi-Weekly

 

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

 

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

 

 

 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 

 

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 

 

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.